Administrative Assistant

Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. This role is essential in ensuring the smooth operation of our office environment. The ideal candidate will possess strong computer skills, excellent communication abilities, and a proactive approach to office management. Responsibilities will include supporting daily administrative tasks, managing schedules, and providing exceptional customer service.

Duties

- Manage front desk operations, including greeting visitors and handling inquiries.

- Operate multi-line phone systems with professionalism and courtesy.

- Perform data entry and maintain accurate filing systems.

- Assist with bookkeeping tasks and manage financial records using QuickBooks.

- Provide customer support by addressing client needs and resolving issues promptly.

- Utilize Microsoft Office Suite and Google Workspace for document creation, scheduling, and correspondence.

- Maintain organized calendars for appointments and meetings, ensuring efficient time management.

- Proofread documents for accuracy and clarity before distribution.

- Support office management tasks, including inventory tracking and supply ordering.

- Collaborate with team members to enhance office efficiency and workflow.

Experience

- Proven experience in an administrative role or similar position is preferred.

- Familiarity with front desk operations and customer service best practices.

- Proficiency in using multi-line phone systems and managing high call volumes.

- Bilingual candidates are highly desirable to support diverse clientele.

- Strong organizational skills with the ability to prioritize tasks effectively.

- Experience in clerical duties such as filing, typing, and maintaining records is essential.

- Knowledge of dental or medical receptionist duties is a plus but not required.

- Previous experience as a personal assistant or in office management is advantageous. We encourage applicants who meet these qualifications to apply for this exciting opportunity to contribute to our team's success as an Administrative Assistant.

Job Type: Part-time

Pay: From $17.00 per hour

Expected hours: 20 per week

Work Location: In person