Administrative Assistant

About RG Johnson Company

R.G. Johnson Company is an industry leader in shaft construction and specialty mine services. We work with the largest underground coal mining companies in the country, both public and private. Our company’s success is derived from our emphasis on company culture and reputation for Quality, Safety, and Professionalism.

Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will possess strong clerical and administrative skills. This role is pivotal in ensuring the smooth operation of our office and will support various administrative functions such as accounts payable, answering phones, greeting visitors, spreadsheet work, preparing letters, planning events and other general administrative duties.

The overall goal for the candidate will be to enhance overall productivity by supporting various members of the Management Team.

Duties

- Manage front desk operations, including greeting visitors and handling inquiries

- Answering phones, ensuring effective communication with clients, vendors, and staff

- Perform data entry tasks accurately and efficiently, ensuring all records are up to date

- Assist with filing, organization of documents, and maintaining office supplies

- Utilize Microsoft Word and Excel for document creation, spreadsheets

- Play key role in Accounts Payable role, including data entry, scanning, and basic accounting functions

- Administer dental bills and payments

- Procurement of office supplies and furniture/fixtures

- Maintain up-to-date company handbook

- Tracking and maintaining employee certifications and records

- Sort and receive mail/packages; Compile and send mail/packages

- Coordinate quarterly company newsletter

- Notarize documents for the company

- Plan company events

- Perform other general or ad-hoc administrative/clerical duties as assigned

Experience

Candidates should have prior experience in an administrative role or similar positions. The following skills are required or considered advantageous:

- Proficiency in Microsoft Office Suite (Word, Excel) as well as Microsoft Teams messaging platform

- Strong organizational skills with the ability to manage multiple tasks simultaneously

- Excellent typing skills with attention to detail for accurate data entry

- Familiarity with front desk operations and phone etiquette

- Ability to communicate effectively with others and maintain a positive attitude

- Ability to carry out tasks hands-on with minimal oversight

- Willingness to sit at a desk for extended periods of time

- Knowledge of basic accounting principles

- Ability to treat items confidentially when if and when necessary

Essential Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required.

Physical Job Demands:

Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to life, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, limited walking and standing.

Minimum Qualifications:

- High School Diploma or GED Equivalent

- Associates Degree preferred

- 1-2 years of relevant experience and/or training

- Licensed PA and WV Notary Credentials (or willingness to obtain upon hiring)

If you are a proactive individual who thrives in a fast-paced environment and has a passion for providing outstanding administrative support, we encourage you to apply for this exciting opportunity!

Job Type: Full-time

Pay: $39,000.00 - $45,000.00 per year

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Employee assistance program

- Health insurance

- Life insurance

- Paid time off

- Vision insurance

Ability to Commute:

- Waynesburg, PA 15370 (Required)

Ability to Relocate:

- Waynesburg, PA 15370: Relocate before starting work (Required)

Work Location: In person