Administrative Assistant

Description Administrative Assistant - Grain

West Plains LLC is a part of BioUrja Group and we are an agricultural commodity trading business specializing in warehouse operation, risk management, and transportation with a focus on creating value for the company’s producers and consumers. Our customers depend on us to provide market insight, risk management, and logistics support. We are federally licensed and bonded warehousemen that trade whole grains, feed ingredients, freight, and other commodities within North America. We are headquartered in Omaha, Nebraska and have multiple locations spread across three states. The company controls nearly 20 million bushels of elevator space through ownership or lease agreements.

The Administrative Assistant - Grain will be involved in several areas including clerical, merchandising, and production support in our Gering, NE location. The position is responsible for effectively performing all tasks in an efficient manner while following all company policies and procedures. The duties for this position are tailored to the team it supports, so roles and responsibilities may vary.

Job Responsibilities

- Perform receptionist duties in a professional and friendly manner, including answering the phones, communicating messages, along with greeting and assisting customers and visitors as necessary.

- Respond to customer inquiries and concerns at the office or over the telephone.

- Collect and distribute mail accordingly.

- Order supplies for the office.

- Assist in maintaining a clean and orderly office environment.

- Perform data entry and analysis.

- Assist with event planning as necessary.

- Creating and maintaining electronic and physical filing systems.

- Backup for scale operator by weighing inbound and outbound loads at the scale; maintain accurate scale ticket data files and test grain for quality.

- Assist the Omaha accounting team as needed by sending necessary documents through the mail, printing checks, recording accounting data as directed.

- Assist the merchandising team as needed by assisting with customer contracts, settlements, checks, reviewing daily sales tickets, and invoices.

- Assist operations department as needed with data entry and scanning of necessary documentation.

- Operation of printers, scanners, phones, and other various office equipment.

- Admin Assistant may be expected to work overtime during peak times determined by the Supervisor.

- Maintain an open line of communication with supervisor and internal customers.

- Work as a team within office group and as a part of West Plains team.

- Work as a team with merchants to resolve and maintain customer issues.

- Maintain a solid grasp of company policies and procedures.

- Bring individual creativity and initiative to the execution of this position, sharing ideas and suggestions.

- Additional duties may be assigned to this position as required.

Job Requirements

- Must have excellent communication skills.

- High level of multi-tasking ability.

- Ability to work in a team environment

- Strong customer service skills.

- Ability to maintain confidential information.

- Follow Company policies.

- PC software Application skills

- At least 2 years’ experience and/or training; or equivalent combination of education and experience.

Benefits

Competitive Salary

Comprehensive Benefits (medical, dental, vision, life)

401(k) - Retirement savings

Friendly work environment

Paid-Time Off

Holidays

BioUrja is an EEO employer We are an equal opportunity employer and all qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or any other characteristic protected by law. BioUrja participates in the E-Verify Employment Verification Program. BioUrja is not currently accepting unsolicited resumes from search firms. Regardless of past practice, all resumes submitted by search firms to any employee at BioUrja Trading via-email, the Internet or directly to hiring managers at BioUrja Trading in any form without a valid written agreement in place for that specific position will be deemed the sole property of BioUrja Trading. As a result, no fee will be paid in the event the candidate is hired by BioUrja Trading.