RK&K

Administrative Assistant

Knoxville, TN

About This Job

RK&K is committed to finding a dedicated and strong Administrative Assistantfor our Construction Management Department in Knoxville, TN. In this role, you will provide task-oriented support for our projects and teams. You will be responsible for these essential functions:

Essential Function

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Internal document control & document management support (training provided)

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Creating agendas and scheduling meetings, meeting preparation

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New employee onboarding and coordination w/ IT department

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Assist in gathering info for project setup

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Review of monthly contract invoices

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Project status report development and updates (from data provided by others)

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Review of staff timesheets and expense reports

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Fleet, Inspector mileage assistance/monitoring/auditing

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Enrolling staff in training and reserving accommodations

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Review proposals

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Assist with proposal close-out/data entry in Deltek

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Office/landlord communication, work orders

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Contact for department, events, fleet, etc.

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Phones, mail, shipping, greeting visitors

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Coordinate ordering coffee, office supplies, field equipment, etc.

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Follow up on open tasks

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Printer/Copier/IT communication and support

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Conference registration, airlines, hotels, etc.

Required Skills and Experience

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Minimum five (5) years' professional office administration experience

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Microsoft Word and Excel skills with working knowledge of other Microsoft Office products

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Ability to exercise sound judgment in managing confidential or sensitive information

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Excellent oral and written communication skills

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Excellent interpersonal and professional skills

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Ability to work in a fast-paced and demanding environment

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Excellent time management skills and ability to multi-task

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Highly organized and meticulous attention to detail

Preferred Skills and Experience

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Experience working in an engineering or business setting

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Associates' or Bachelor's degree in a related field

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

What We Offer

RK&K offers excellent potential for career advancement and professional growth. We also offer attractive compensation packages commensurate with experience and a comprehensive benefits package including:

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Paid time off

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Tuition reimbursement

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Health, dental, vision, life, and disability insurances

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Paid parental leave

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Wellness programs and employee resource groups

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Career Development

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Matching 401(k) plan

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Paid Holidays

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Much, much more!

Why RK&K?

As a full-service engineering and construction management firm, RK&K gives you the opportunity to directly impact the communities in which we live and work. What sets RK&K apart is an award-winning culture that has fostered a spirit of collaboration and trust for over 100 years. To its clients, the firm delivers concepts, processes, and outcomes that are designed for success. RK&K has earned its reputation as a trusted partner, responsive employer, and community steward.

Design your career at RK&K, Apply Today!