E.C. Babbert, Inc.

Administrative Assistant

LocationCanal Winchester, OH
Job TypeFull-time
Salary$47,840-$52,000

About This Job


ADMINISTRATIVE ASSISTANT JOB DESCRIPTION


I. JOB SUMMARY:

EC Babbert Inc. is currently looking for a dedicated, diligent, efficient and well-organized Administrative Assistant. Primarily, the nature of the tasks and obligations performed for this position involves direct assistance to the Service Department including but not limited to customer maintenance, invoicing and tracking of county requirements for grease and septic services. Other duties outside the service department will also be required.


II. PRINCIPAL DUTIES AND RESPONSIBILITIES:

Answer and transfer phone calls.
Frontline person for welcoming customers, vendors and other visitors
Routinely check emails from customers and employees and answer them in a timely manner
Open mail and disburse accordingly
Light cashier duties
Create, send and post invoices daily
Create new work orders for pumping and lift station service customers daily
Maintain hard copy files for service orders, work tickets and invoices
Update annual pumping report daily
Update monthly tank installation report daily
Prepare and send monthly septic tank delivery/installation reports to all applicable counties
Prepare and send the monthly Fairfield County pumping report to Fairfield County Health Department
Prepare quarterly pumping report to the City of Canal Winchester
Mail jet inspection reports to all counties monthly
Assist service manager with creating documents, reports, quotes, computer issues and correspondence
Create monthly pumping and lift station inspection service schedule and update daily
confirm production reports from both plants match Titan and post daily
Record production figures and print reports for files
Report production product component quantity warnings and request adjustments prior to posting production
Receive product quantity warning notifications, make appropriate adjustments, post and notify requestor upon completion
Obtain COIs from insurance company and maintain COI customer list
Prepare notice of furnishings and send via certified or regular mail
O btain completed credit applications and tax exemption certificates for new service customers
Follow up on delinquent accounts
Perform basic administrative tasks which are directed by his/her immediate supervisor.


III. OTHER SKILLS REQUIRED

Experience with Microsoft Office 365, Word and Basic Excel
Comfortable with the training and learning of new software
Basic Accounting knowledge is preferred
Ability to work as a team and accept working with diverse personalities
Maintain updated, organized files


Job Type: Full-time


Pay: $23.00 - $25.00 per hour


Benefits:

401(k)
Employee assistance program
Health insurance
Life insurance
Paid time off


Schedule:


8 hour shift


Ability to Commute:

Canal Winchester, OH 43110 (Required)


Ability to Relocate:

Canal Winchester, OH 43110: Relocate before starting work (Required)


Work Location: In person

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