Tecta America

Administrative Assistant

LocationDeer Park, NY
Job TypeFull-time
Salary$39,520-$43,680

About This Job


Description

Roof Services of NY, a Tecta America Co., has been in business for over 30 years. Not many roofing contractors can match the knowledge, experience, and professionalism that we provide to our customers. We’ve grown from a one-room office with 6 roofing professionals to our current office housing four distinct divisions and over 30 field personnel ready to tackle any size roofing installation or repair.


Position Summary:

Answering phones, greeting visitors, supporting various office personnel, ordering and monitoring of office supplies, sorting and distributing incoming mail. Daily use of Excel and Word and additional general office responsibilities as needed.

Job Functions:

Answer & route phone calls
Typing Proposals for Project Managers from dictation media
Obtain Certificates of Insurance as necessary
Book travel arrangements for Senior Managers
Handle requests for permits by Project Managers
Maintain sold, closed and estimate projects files
Assist Service Department with scheduling repairs and invoicing
Order office supplies
Handle incoming job applications, report new hires to state
Distribute mail
Distribute faxes throughout the day
Luncheons & Meetings (order food and pick-up if necessary)
Fill out Credit Applications
Maintain Supply Room
Keep kitchen & copy room clean & supplies in order
Miscellaneous duties as assigned
This position will back-up certain sales assistant duties such as; ordering Certificates of Insurance, ordering, signing and sealing of Bid Bonds, type Bid forms and fill out Pre-Qualification forms


Requirements:

High school graduate, some college preferred
2-3 years of general office support experience in a fast paced environment and able to juggle multiple responsibilities independently
Strong knowledge of Word, Excel and PowerPoint
Professional and personable demeanor
Excellent verbal and written communication skills
Solid attendance record

Hourly rate $19-21/hour plus bonus

Roof Services of NY, a Tecta America Co. offers a comprehensive benefits package including medical, dental, vision, 401(k) with company match, paid time off, paid holidays, etc.

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