Summary:
The Administrative Assistant is responsible for coordinating and facilitating communication between field personnel and office personnel and keeping the company's culture in line with J.E.P. Contracting's mission statement. Exceptional interpersonal and customer service skills are a must. The ideal candidate will show a strong ability to multitask and work independently and as part of a team.
The Admin Assistant position is highly varied and includes many tasks, not limited to those listed below. It encompasses regular tasks, one-time projects, database maintenance, handling incoming calls, making follow-up calls, and other office and admin tasks as needed.
General Responsibilities: * The goal is a paperless office
Answer phone; Assist with cleaning the office; Errands as needed. * Everyone pitches in with these tasks
•Ability to think on your feet & “own” the position; Identify problems - research, fix, & offer solutions.
•Assist the Production Team as needed, as requested.
•Manage & Purchase Office Supplies, office water, or other office management tasks as required.
•Perform any other duties as assigned by the President (CEO).
Marketing Responsibility:
•Assist with Marketing Company, gathering & submitting information requests
•Assist other employees & CEO to provide input on a timely basis.
•Coordinate with CEO & CFO to interview clients; research and provide input for Website Blog, put together and publish a Quarterly e-Newsletter; before and after project photos submitted for marketing & website maintenance.
•Other marketing and advertising options were explored and developed with the approval of the CEO.
•Helped maintain and keep online social media, Facebook, and website fresh and interesting
Bookkeeping:
•Retrieve, open, and “triage” mail daily
•Assisting when needed with Entering Bills to Job Tread and/or Quickbooks (or linked apps)
•Scanning, Saving, Renaming, Processing & Filing Bills or other documents (as needed)
•Other Assistant Bookkeeping tasks or backup for vacations, etc., as requested.
Required Qualifications:
•High expectations of Customer Service and a proven track record of customer satisfaction
•Ability to multitask, manage multiple projects, and coordinate seamlessly with the Admin Team.
•Well-spoken, Well-written self-starter who can think & work independently while being a team player.
•Working Knowledge of Google Suites (Gmail, Google Drive, Google Sheets, Shared Calendar, etc.)
Innovative, creative, punctual, reliable, adaptable, and tech-savvy are necessary. * open to tech advances.
Skills, knowledge, abilities
•Ability to set reasonable production goals, track progress, and take corrective action promptly.
•Ability to be organized & task-oriented yet still function effectively in the midst of unexpected interruptions.
•Ability to communicate well with all JEP staff, subcontractors, and clients.
•Sense of humor and a stable disposition.
Teamwork and acknowledgment:
As a member of J.E.P. Contracting Inc., I understand the importance of working as part of a team. I fully support the company's mission statement and the idea of working as a team. I know that my success and my company’s success go together.
I have reviewed and understood the above job description and believe it to be accurate and complete. I agree that the President/CEO and COO can change this job description at any time.
Job Type: Full-time
Pay: $22.14 - $23.47 per hour
Benefits:
Schedule:
Education:
Experience:
•Construction administrative: 2 years (Preferred)
Language:
Ability to Commute:
•Millbury, MA 01527 (Required)
Work Location: In person