Owen Steel Company Inc.

Administrative Assistant

Columbia, SC

Full-time

About This Job

Job Title: Administrative Assistant - Shipping Department

Job Summary:

The Administrative Assistant in the Shipping Department is responsible for providing administrative support to ensure efficient operation of the shipping department. This role involves handling a variety of tasks related to shipping, logistics, and customer service.

Key Responsibilities:

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Order Processing: Prepare and process shipping orders, ensuring accuracy in quantities, destinations, and routing.

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Documentation: Create and maintain shipping documents such as bills of lading, invoices, and packing lists.

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Database Management: Maintain and update the shipping department's database with current information about shipments and inventory.

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Coordination: Coordinate with production planning to ensure materials are ready for shipment as required.

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Customer Service: Respond to customer inquiries and resolve any shipping-related issues or complaints.

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Inventory Management: Monitor and manage inventory levels to ensure adequate stock for shipments.

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Compliance: Ensure all shipping activities comply with company policies and regulatory requirements.

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Reporting: Prepare routine reports on shipping activities and performance metrics.

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Communication: Liaise with internal departments and external carriers to facilitate smooth shipping operations.

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Miscellaneous Duties: Perform other administrative tasks as assigned by the shipping manager.

Qualifications:

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Education: High school diploma or equivalent; additional qualifications in logistics or business administration are a plus.

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Experience: Previous experience in a shipping or logistics role, preferably in a manufacturing or industrial setting.

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Skills:

+ Strong organizational and multitasking abilities. + Excellent communication and customer service skills. + Proficiency in Microsoft Office Suite and shipping software. + Attention to detail and accuracy. + Ability to work independently and as part of a team. + Physical ability to handle packages and materials as needed.

Working Conditions:

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Environment: Office setting within a steel plant, with occasional visits to the warehouse or shipping area.

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Hours: Full-time position with standard working hours; occasional overtime may be required.

This role is crucial for ensuring that shipments are processed efficiently and accurately, contributing to the overall success of the shipping department and the steel plant.