James & Whitney Co.

Administrative Assistant

South Portland, ME

Full-time

$40,000-$55,000

About This Job

Administrative Assistant- James & Whitney Co.

Title: Administrative Assistant

Reports to: Sales Director

Location: S. Portland, ME

Company Overview: James & Whitney Co. is a dynamic and rapidly growing exterior company in the northeast. We specialize in roofing, siding, windows, doors, skylights and gutters . As we continue to expand our market presence and innovate within our industry, we are seeking a talented and experienced Marketing Manager to join our team.

Role Overview: We’re looking for a proactive Admin Assistant to support our efforts and keep day-to-day operations running smoothly. Your attention to detail and ability to juggle multiple priorities will be key as you work closely with both internal team members and external partners. Experience with marketing tools and comfort managing vendor relationships will help you thrive in this role.

Key Administration Responsibilities:

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Assist Administrative Manager by answering the company phone on as needed basis.

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Work as a team to input leads into our CRM from inbound calls, digital lead sources and lead gen programs.

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Order and maintain inventory of essential office supplies, including water, snacks, paper, and ink, within approved vendor access.

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Manage and respond to all company reviews. This includes sending company surveys while monitoring Angis, Google, social media platforms and others.

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Other administration tasks include but are not limited to event coordination, internal communications, document creation, warranty registrations and assisting walk-in clients.

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Collaborate cross-functionally with Sales, Production, and other teams to align marketing strategies with overall business goals.

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Assist regional marketing coordinator with creating and curating engaging content across digital channels to support brand messaging and marketing goals.

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Assist regional marketing coordinator with local sponsorships and community partnerships to increase visibility and support brand alignment.

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Manage relationships with the Omnia marketing team, local vendors, and content creators to ensure aligned messaging, timely deliverables, and smooth collaboration on marketing initiatives.

Requirements:

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Ability to thrive in a fast-paced, entrepreneurial environment and manage multiple priorities effectively.

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1–2 years of experience in administration, or a related field (internships or part-time work count!).

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Strong organizational, written and communication skills with an attention to detail with the ability to manage multiple tasks and deadlines.

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Familiarity with social media platforms (Instagram, Facebook, LinkedIn) and basic digital marketing concepts.

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Proficiency in Microsoft Office and/or Google Workspace (Docs, Sheets, Gmail, etc.).

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Self-starter with a positive attitude and willingness to learn.

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Comfortable working both independently and as part of a team.

Preferred:

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Associates degree in Business Administration, or a related field; Bachelors preferred.

Benefits:

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Competitive salary commensurate with experience.

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Comprehensive benefits package including health insurance, retirement plans.

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Opportunity to make a significant impact in a growing company and industry.

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Professional development opportunities and ongoing training.

Application Process: Interested candidates are encouraged to submit a resume and cover letter outlining their qualifications and relevant experience. We will review applications on a rolling basis and contact qualified individuals for interviews

Administrative Assistant

About This Job

Requirements:

Preferred:

Benefits:

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