Montoya Electric LLC

Administrative Assistant - Accounting Focus

Chicago, IL

Part-time

$31,200-$41,600

About This Job

Job Description:

Montoya Electric LLC seeks a detail-oriented and proactive Administrative Assistant with a strong aptitude for financial tasks to join our team. This role will provide comprehensive administrative support, with a key focus on invoicing, payment recording, and basic accounting duties. The ideal candidate will possess excellent organizational and communication skills, meticulous attention to detail, and the ability to manage multiple tasks efficiently. We are looking for individuals who are natural problem solvers, self-motivated, and adaptable, with a keen interest in learning financial processes.

Key Responsibilities:

Financial Duties (Emphasis Added):

Primary responsibility for generating and sending invoices to clients.* Accurately record payments received and maintain detailed financial records.*

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Assist with basic bookkeeping tasks, including tracking project expenses.

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Assist with reviewing timesheets and schedule accuracy in preparation for Supervisor to process payroll.

Office Management:

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Maintain an organized and welcoming office environment.

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Order and manage office supplies and equipment.

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Coordinate office maintenance and repairs.

Administrative Support:

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Handle phone calls, emails, and other correspondence.

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Schedule and coordinate meetings, appointments, and projects.

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Prepare and distribute meeting agendas, minutes, and other documentation.

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Assist in the preparation of reports, presentations, and other materials.

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Customer Service:

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First point of contact with customers.

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Take notes and intakes of customer inquiries.

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Address customer inquiries and concerns promptly and professionally.

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Maintain customer records and update information as needed.

Project Coordination:

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Support project managers with administrative tasks related to ongoing projects.

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Maintain project files and documentation.

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Track project timelines and deadlines.

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Confirm and publish schedules for employees.

HR Support:

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Assist with onboarding new employees, including preparing new hire paperwork.

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Maintain employee records and assist with HR-related inquiries.

Qualifications:

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High school diploma or equivalent; additional qualifications in accounting or related fields are a significant plus.

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Demonstrated experience or strong interest in invoicing, payment processing, and basic accounting tasks is highly preferred.

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Proficient in MS Office (Word, Excel – especially for financial tracking, PowerPoint).

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Proficient in Google Suite.

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Excellent organizational and time-management skills.

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Strong written and verbal communication skills.

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Ability to work independently and as part of a team.

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Bilingual in Spanish/English is a must.

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Skills demonstrating cultural competency are a plus.

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Experience in the electrical or construction industry is a plus, but not required.

Compensation:

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Competitive hourly rate.

How to Apply:

Interested candidates are invited to submit their resume and a cover letter outlining their qualifications and experience, especially in financial tasks, to info@montoya-electric.com with the subject line "Administrative Assistant Application - [Your Name]." You can address your email and the cover letter to Montoya Electric. No Phone Calls will be accepted please send questions through email only, please.

Montoya Electric LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. While prior experience is not strictly required, we are looking for natural problem solvers who are self-motivated, creative, adaptable, and fast learners. Candidates with a strong aptitude for numbers and financial processes are highly encouraged to apply. We believe that there are many ways of acquiring these core skills and competencies. Please include diverse and transferable experiences that demonstrate these core skills and competencies even if they do not fall directly under the role of an Administrative Assistant or paid experience. If you have an employment gap, but have the skills and competencies listed don’t let that stop you from applying. We value confidence, adaptability, and the ability to learn from mistakes.

Job Type: Part-time

Pay: $15.00 - $20.00 per hour

Expected hours: 20 per week

Schedule:

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4 hour shift

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Day shift

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Monday to Friday

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No nights

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No weekends

Work Location: In person

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