TITLE: Accounting Assistant
DATE OF LAST REVIEW: 4/1/2025
DATE OF LAST REVISION: 4/1/2025
The Purpose and Ministry of the Accounting Assistant
The Accounting Assistant of Lutheran High School serves the role of managing all aspects of the
accounts payable and receivable processes, assisting with the payroll, completing account
reconciliations, cash box counting and ensuring accurate and timely recording of financial
transactions. The ideal candidate will possess strong attention to detail, excellent organizational
skills, and a solid understanding of accounting principles.
Employment Terms – Part-Time/12 months
Accountability
The Accounting Assistant is accountable to the Controller of Lutheran High School for the
performance of his/her responsibilities as outlined. Annual performance goals will be established.
Terms of Service
The Accounting Assistant is an “at-will” employee, a status understood under Missouri law to be one
in which the relationship between the school and the employee may be terminated at any time with or
without cause. It is assumed that, given a positive performance review, employment will be ongoing.
This position is part-time. Hours will vary each day and be consistent with the needs of the Business
Office.
Christian Witness Characteristics
•Dedicated to Christ-centered service to young people and their families
•Models love and care for youth while being trustworthy in relationships and commitments
•Ministers to faculty, parents, students, alumni, and other members of the Association
•Leads as a servant, promotes consistent servant leadership and Christ-centered decision
making
•Models the Christian faith in professional & personal activities
•Conveys the Association’s mission with passion clearly and directly
Qualifications
•Bachelors Degree with emphasis in Accounting/Finance
•5+ years of experience in a related field
•Strong organizational and communication skills
•Experience with Quickbooks Online, Bill.com and Microsoft Excel
•Exhibits sound judgment, discretion, and a commitment to honor a high level of confidentiality
Responsibilities
Accounts Payable
•Review and verify invoices and payment requests
•Enter invoices into accounting software and process timely payments
•Maintain vendor records and resolve discrepancies or inquires
Accounts Receivable
•Generate and send out invoices
•Follow up on, collect, and allocate payments
•Monitor tuition accounts for non-payments, delayed payments and other irregularities.
•Review AR aging and follow-up
Payroll
•Assist in processing payroll
•Ensure compliance with applicable laws and internal policies
•Help maintain payroll records
Account Reconciliations
•Reconcile bank statements and general ledger accounts
•Identify and resolve any discrepancies in a timely manner
•Assist with monthly and year-end closings
Cash Box Counting
•Document cash count results and report discrepancies
•Ensure cash handling procedures are followed at all times