Accounts Receivable Clerk

Job Summary

The Accounts Receivable Specialist plays a vital role in supporting the Accounting department by managing customer invoicing, ensuring the timely collection of overdue invoices, and processing payments to maintain consistent cash flow. This role also involves maintaining accurate accounts receivable records and generating detailed financial reports to support accurate financial reporting.

Responsibilities

- Create invoices for Milestone Billings, Sales Orders, Boiler Rentals and Services, and send them to customers via email.

- Accurately apply customer payments to corresponding invoices.

- Actively manage collections by following up on overdue invoices through phone and email, identifying reasons for delayed payment, and working with customers to ensure timely resolution and payment.

- Collaborate with interdepartmental teams, including attending weekly project meetings, to resolve past-due invoice issues and support collections efforts by communicating updates to Project Managers.

- Organize and lead meetings with the Senior Leadership Team to review aged accounts, discuss collection strategies, and address dispute resolutions.

- Oversee accurate sales tax reporting and compliance, ensuring timely filing of all sales tax returns.

- Prepare monthly accounts receivable reports to support the month-end closing process.

- Perform reconciliations of general ledger accounts to ensure accuracy and completeness.

- Maintain and update accounts receivable aging reports, ensuring proper application of credits, collections, and resolution of uncollectible amounts.

- Availability to work additional hours during the month-end close and as needed to meet deadlines.

Essential Job Qualifications:

- Ability to work independently, prioritize tasks effectively, and manage multiple responsibilities in a fast-paced environment.

- Exceptional analytical and problem-solving skills with a strong focus on accuracy and attention to detail.

- Demonstrated experience in handling customer inquiries and resolving payment issues professionally.

- Excellent time management skills with the ability to meet tight deadlines.

- Willingness to learn and adapt to new systems and technologies.

- Strong interpersonal, verbal, and written communication skills, with the ability to interact effectively with team members and customers.

- Proficient in 10-key data entry by touch.

- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel), including intermediate-level Excel skills for data analysis and reporting.

- Experience working with NetSuite or other enterprise-level ERP systems preferred.

Education & Experience Requirements:

- High school diploma, GED, or equivalent required.

- Minimum of 1-2 years of experience in accounts receivable, including customer collections.

If you are a motivated individual looking to contribute to our finance team as an Accounts Receivable Clerk, we encourage you to apply!

Job Type: Full-time

Pay: $21.00 - $23.00 per hour

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Health insurance

- Life insurance

- Paid time off

- Vision insurance

Ability to Commute:

- Collinsville, OK 74021 (Required)

Work Location: In person