A New View Windows & Doors, Inc

Accounts Receivable and Payable Administrative Assistant

LocationSanta Rosa Beach, FL
Job TypeFull-time
Salary$41,600-$45,760

About This Job

Job Title: Administrative Assistant – Accounts Payable & Receivable Location: Santa Rosa Beach, FL Job Type: Full-Time Reports To: CFO


Position Overview:

We are seeking a detail-oriented and highly organized Administrative Assistant to support our accounting department with a focus on accounts payable (AP), accounts receivable (AR), and payroll related items. This role is essential in ensuring accurate financial records, timely payments, and smooth day-to-day operations within the finance team.


Key Responsibilities:


Accounts Payable:

Review and process vendor invoices for accuracy and proper approval
Code and enter invoices into the accounting system
Monitor due dates and prepare payments via checks, ACH, or wire transfers
Maintain vendor records and respond to inquiries in a timely and professional manner


Accounts Receivable:

Prepare and send customer invoices
Record incoming payments and reconcile accounts
Follow up with customers on outstanding balances
Generate aging reports and assist with collection efforts


Payroll:

Prepare necessary reports and process data for weekly payroll entries including but not limited to time allocation, time off request, new hire paperwork and onboarding.


General Administrative Support:

Assist with month-end close tasks, including data entry and reconciliations
Maintain accurate filing systems for financial documents
Support the finance team with ad hoc projects and administrative tasks
Communicate effectively with internal departments and external stakeholders


Qualifications:

High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or related field preferred
2+ years of experience in an administrative or accounting support role
Familiarity with accounting software (e.g., QuickBooks, Xero, NetSuite, or similar)
Strong Excel skills and proficiency in Microsoft Office Suite
Excellent attention to detail, time management, and organizational skills
Strong communication and interpersonal abilities


Preferred Skills:

Experience in a small to mid-sized business or fast-paced environment
Understanding of basic accounting principles
Ability to work independently and handle confidential information with integrity


Job Type: Full-time


Pay: $20.00 - $22.00 per hour


Expected hours: 40 per week


Benefits:

AD&D insurance
Dental insurance
Health insurance
Opportunities for advancement
Paid time off
Vision insurance


Schedule:

8 hour shift
Monday to Friday


Supplemental Pay:

Overtime pay
Yearly bonus


Ability to Commute:

Santa Rosa Beach, FL 32459 (Required)


Ability to Relocate:

Santa Rosa Beach, FL 32459: Relocate before starting work (Required)


Work Location: In person

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