Accounts Payable Clerk

Accounts Payable Clerk - Central Office - Edwardsville, IL

Job Type: Full-Time, Hourly Employee

Location: Edwardsville, IL

Reports To: Controller

Description: Schulte Supply, an established distributor of underground utility products, is seeking a dedicated and experienced Accounts Payable Clerk at our Central Office in Edwardsville, IL. An ideal candidate would be detail-oriented with exceptional organizational skills, someone who thrives in an independent work environment by taking initiative to solve problems before they become issues. This person will be comfortable managing multiple priorities, consistently meeting deadlines, and ensuring all work is accurate the first time. They will also demonstrate strong communication skills to collaborate with vendors, colleagues, and other departments, ensuring smooth financial operations across the company.

Key Performance Indicators:

- Outcome #1: Process 100% of vendor invoices within three business days of receipt, ensuring accurate coding, approvals, and payment scheduling to support timely month-end close.

- Outcome #2: Provide complete and fully reconciled accounts payable records to the Accounting Manager by the third business day of each month to help achieve the department’s goal of completing the month-end close within five business days.

- Outcome #3: Maintain accurate vendor records and ensure all payments are made on or before their due date, achieving zero late payment penalties and contributing to the department’s 100% on-time compliance rate for tax and financial obligations.

Key Responsibilities:

- Invoice Management: Receive, review, and accurately process all vendor invoices within three business days of receipt, ensuring proper coding, approvals, and timely payments.

- Month-End Close Support: Prepare and reconcile accounts payable records in full by the third business day of each month to contribute to the accounting department’s month-end close goal of five business days.

- Vendor Relationship Management: Maintain up-to-date vendor files, resolve discrepancies promptly, and ensure all payments are made on or before their due dates to avoid penalties and preserve strong supplier relationships.

- Specialized Sales Program Tracking: Accurately track all specialized sales programs, ensuring that each outside salesperson receives correct and timely compensation for program-related sales.

- Returns Processing: Coordinate and process product returns, ensuring proper documentation, timely vendor credit receipt, and accurate adjustments in the accounting system.

- Compliance & Documentation: Ensure all accounts payable transactions comply with company policies and contribute to the department’s 100% on-time compliance goal for tax filings and financial obligations.

- Collaboration: Work closely with Accounts Receivable to assist in reducing Days Sales Outstanding (DSO) and maintaining less than 10% of receivables aged over 60 days.

- Reporting: Provide accurate accounts payable reports and updates to the Accounting Manager as needed, including aging summaries and program tracking reports.

Minimum Qualifications:

- High school diploma or equivalent required. Associate’s Degree in accounting or business preferred

- 1-3 years of accounts payable or general accounting experience

- Proficiency in Microsoft Office, especially Excel

- Proficiency in Accounting Software like Quickbooks

- Experience in a distribution, supply chain, or construction-related business is a plus.

Compensation Package:

- Salary:$50,000-60,000

- Health Insurance: Schulte Supply pays 100% of employee premiums. The employee pays for dependents' coverage (if applicable).

- Health Insurance Savings: Company distributes $90 a month into a HSA that they can use for medical services only. Plus, employees can add to the HSA on a pre-tax basis.

- Retirement Benefits:401k plan with up to a 10% company match plus a profit sharing plan deposited into your 401k plan

- Competitive Vacation Plan

Application Process:

- Apply on Indeed, or email your resume to Michael Schulte at

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Health savings account

- Paid time off

- Profit sharing

- Vision insurance

Work Location: In person