Accounts Payable Clerk

Building our Future Together.

Reliable Equipment & Service Co. has grown into one of the leading distributors of hydraulic tools and utility products in the United States. Reliable now boasts a line of more than 100 American Made Products.

Our headquarters at 301 Ivyland Road in Warminster, PA. houses our assembly department, parts, repairs, sales & administration as well as our inventory of the most requested tools and supplies for the Utility Industry.

Our work force is dedicated to fulfilling the needs of our industry and providing powerful tooling solutions to the utilities that provide power to the world.

We are looking for an Accounts Payable Clerk to join our Accounting team.

This position is on site Monday - Friday. Responsibilities Daily:

- Open mail for vendor invoices and statements

- Perform general office duties and administrative tasks.

- Process and complete three-way match of invoice, purchase order and receipt of goods

- Work with inside salesman to resolve invoice pricing variances or receipt issues.

- A/P Invoice Entry into Sage 100 System:

- Receipt of invoice

- Receipt of goods

- Inventory and direct expense entry

- Ensure proper discounts are taken.

- Cash Disbursements:

- Manual checks upon request.

- Respond to all vendor issues and requests.

- Back up for entering inventory adjustments (add/deletes and issues).

- Back up for updating receipt of goods and return of goods batches.

- Provide backup telephone support.

- Must be available for overtime as needed.

Weekly

- Review vendor statements for discrepancies or missing invoices.

- Process and run Cash Disbursements check run.

- Run Accounts Payable Aged Invoice report through Friday for review by Office Manager.

- Process and post checks and check registers

- Stuff checks and postmark for check mailing

- Maintain spreadsheet for checks distributed:

- When processing freight invoices, it is important to pull the appropriate back up for each shipment.

- Run and distribute “Accounts Payable Aging Invoice” report for management.

Monthly

- Ensure all invoices have been entered for month-end close, especially non-inventory items and freight.

Year End

- Preparation of Purchase Clearing Review

- Pull purchase orders; open or closed

- Run Open purchase order report for each purchase order

- Run Accounts Payable invoice history report for each purchase order

- Contact all vendors on “AP Vendor Fax Listing’ for year end statements.

- Back up for boxing prior year’s information for storage.

- Back up for setting up new file folders for current year payments and inventory (add/deletes).

- Manage month-end and year end closing and financial reporting.

- Assist Controller in insurance, banking, corporate tax, and real estate function

- Manage monthly sales taxes in various states.

- Provide oversight and coordination of statutory filings.

- Coordinate periodic audits by external organizations.

- Develop and maintain standard accounting policies and procedures.

- Supervise, train and mentor the corporate accounting staff.

- Other duties as assigned.

Qualifications

- Must have 3-5 years minimum of Accounts Payable experience.

- High School diploma.

- Excellent written and verbal communication skills.

- Detail oriented, organized, and self-motivated.

- Effective at multi-tasking, and resourceful in completion of projects.

- Ability to work as a team player.

Benefits Summary

We offer a competitive salary and an excellent benefits package, including medical, dental, vision and prescription. Company paid life insurance and LTD, STD, 401(k) plan with company match, FSA, and HSA accounts. Vacation, Sick Personal days and many other perks.

If offered the position, candidate must successfully pass a background check which includes criminal, DMV, and drug testing.

Reliable Equipment is committed to the principle of equal employment opportunities for all people and embraces diversity. Furthermore, Reliable Equipment does not discriminate as Reliable Equipment is an equal opportunity employer. Reliable Equipment does not discriminate against any person on the basis of race, color, religion, national origin, age, sex (including pregnancy, childbirth and related medical conditions), disability, genetics, citizenship status, military service, or any other status protected by law, in matters pertaining to employment opportunities.