Accounting and Administrative Assistant

Reports to: Controller

Summary: To assist all areas of day to day business operation including general office and accounting functions, while helping to ensure customers’ needs are met.

Essential Duties & Responsibilities includes the following:

1. Responsible for data entry, processing and payment of Accounts Payable and maintain accurate Accounts Payable files.

2. Invoice customers for shipped orders and maintain accurate Accounts Receivable files.

3. Support customer service with data entry of customer orders, packing slips, shipping labels and accounts receivable as needed.

4. Filing and clerical work in accordance with AIM’s ISO processes and assist with ISO audits.

5. Assist Controller with collecting past due Accounts Receivable.

6. Assist Controller with banking and bank deposits.

7. Answer the phones and direct calls to the appropriate department.

8. Assist CFO and Controller with communication of meetings, appointments, travel, reservations, and activities.

9. All other duties as assigned.

Required Knowledge, Skills and Ability:

- Excellent verbal and written communication skills.

- Excellent interpersonal and customer service skills.

- Proficient in Microsoft Office Suite or related software.

- Proficient with Accounting or ERP software.

- Excellent organizational skills and attention to detail.

- Basic understanding of clerical procedures and systems such as recordkeeping and filing.

- Understanding of basic accounting principles.

- Ability to work independently.

- Technical Communication as necessary.

- Prolonged periods of sitting at a desk and working on a computer.

- Must be able to lift 15 pounds at times.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Health insurance

- Health savings account

- Paid time off

- Vision insurance

Work Location: In person