Accounting and Administrative Coordinator

Accounts Payable:

Job Summary: The Accounting and Administrative Coordinator is a pivotal role responsible for a comprehensive range of financial and administrative duties. This position ensures the smooth operation of daily business functions by managing accounts payable, handling banking activities, supporting human resources processes, and overseeing various administrative tasks. The ideal candidate will be highly organized, detail-oriented, and proficient in QuickBooks, with a strong ability to multitask and prioritize effectively.

Key Responsibilities:

- Process and manage all accounts payable invoices, ensuring timely and accurate payments.

- Reconcile vendor statements and resolve discrepancies.

- Maintain vendor files and payment records.

Banking & Reconciliation:

- Prepare and make all banking deposits.

- Perform accurate and timely bank reconciliations for all accounts.

- Monitor cash flow and assist with financial reporting as needed.

Employee Credit Cards:

- Administer and reconcile employee credit card accounts.

- Ensure compliance with company expense policies.

Administrative Support:

- Provide general administrative support to the team, including organizing documents and maintaining records.

- Manage DMV registrations for company vehicles.

- Handle various insurance-related tasks (e.g., maintaining records, liaising with brokers).

QuickBooks Management:

- Utilize QuickBooks for all accounting functions, including data entry, report generation, and general ledger maintenance.

Employee Onboarding & HR Support:

- Assist with the onboarding process for new employees, including paperwork and initial setup.

- Administer and communicate health insurance benefits information to employees.

- Process and manage "sub checks" (assuming this refers to supplemental payments or similar payroll adjustments).

Qualifications:

- Proven experience in an accounting or administrative support role.

- Proficiency in QuickBooks and Microsoft Office Suite (Excel, Word, Outlook).

- Strong understanding of basic accounting principles.

- Excellent organizational and time management skills.

- Exceptional attention to detail and accuracy.

- Strong communication and interpersonal skills.

- Ability to handle confidential information with discretion.

- High school diploma or equivalent; associate's or bachelor's degree in accounting, finance, or business administration preferred.

Job Type: Full-time

Pay: From $70,000.00 per year

Benefits:

- Flexible schedule

- Health insurance

- Paid time off

- Parental leave

- Professional development assistance

- Referral program

- Relocation assistance

Ability to Commute:

- Fresno, CA 93706 (Required)

Ability to Relocate:

- Fresno, CA 93706: Relocate before starting work (Required)

Work Location: In person