Senior Payroll Specialist

Reference

EPR008828

Posting Reference

Location

Houston, TX, USA

Type

Full Time

Job Category

HR

Apply for this Job

EthosEnergy is currently seeking Senior Payroll Specialist for our Houston,TX location. The Senior Payroll Specialist will report directly to the Senior Payroll Manager. As a Senior Payroll Specialist, you will be part of a team that shares the responsibility for, but not limited to, the timely and accurate processing of multi-state, union/non-union, weekly/bi-weekly payrolls for approximately 1,500+ employees both in the US and Canada. This includes all end-to-end processes, starting with ensuring the accuracy of new hires, employee transfers, rehires and termination information, the recording of time, earnings, deductions including garnishment processing, the auditing and balancing of payrolls, obtaining proper approvals, all post payroll, month-end, quarter-end, and year-end activities, including researching and resolving GL inquiries, tax agency notices, and employee questions as needed in a timely manner.

Job Responsibilities

- Responsible for the timely and accurate, end-to-end processing, auditing, balancing, and variance analysis of US and Canada, weekly and bi-weekly payrolls in compliance with all federal, state, local, FLSA and labor law requirements, including company policies and guidelines.

- Provide post payroll, month-end, Finance/GL, and union related reporting.

- Research and resolve discrepancies, initiate manual payments, and wires as needed.

- Actively participate in quarter-end and year-end tasks, payroll testing, W-2 processing, amendments, W-2c’s, T-4’s, Workers’ Comp audits, multi-worksite reporting, BLS requests and special projects.

- Knowledge of federal, state, and local tax regulations, FLSA compliance and labor laws requirements.

- Process incoming garnishment, tax, VOE, unemployment and other payroll related mail, scan, save, and send to ADP or applicable department in a timely fashion.

- Apply for and set up new tax jurisdictions, resolve current and legacy tax inquiries and discrepancies, monitor and action ADP SmartCompliance tasks, run various tax filing reports, and pull invoices as needed through ADP SmartCompliance.

- Develops and maintains awareness of SOX controls and is accountable for compliance for each task performed.

- Build relationships of trust, respect, and partners with key stakeholders by providing timely communication and excellent customer service.

- Identify areas of opportunity for process improvement, provide solution-based recommendations to payroll leadership and champions improvements through to completion.

- Develop new or modify existing adhoc reports.

- All other duties as assigned.

Required Skills / Knowledge

- Takes ownership, has a strong sense of responsibility, and holds oneself accountable for the work assigned, and performed. Follows through without being told and is committed to producing high-quality work.

- Well organized, detail oriented, possesses excellent time management skills, ability to prioritize workload to meet deadlines timely, and able to multi-task under pressure.

- Ability to prioritize tasks while adhering to tight deadlines, with attention to accuracy and detail.

- Must be reliable, dependable, and have a strong work ethic.

- Ability to focus, deliver timely results while working independently and effectively both remotely and on occasion in the office if needed in a professional and organized manner.

- Strong analytical and research skills with the ability to draw insights from data.

- Intermediate Excel skills including V-Lookup, Pivot Tables, and wide use of formulas.

- Initiative-taking individual that can work both independently, as well as be an effective team player.

- Safeguards and protects the confidential nature of employee information and documents, while always maintaining strict privacy.

- Excellent written and verbal communication skills.

Experience

- 5+ years US multi-state payroll processing experience preferably using ADP Workforce Now.

- US multi-state tax compliance, filing, and resolution preferably using ADP SmartCompliance a plus.

- Canadian payroll experience a plus.

Education Requirements

- APA Fundamental Payroll Certification (FPC) and/or Certified Payroll Professional (CPP) preferred.

- Intermediate Proficiency with MS Office Excel and MS Office software.

Physical Requirements

- N/A

What We Offer

- Supportive company culture that values its employees

- Comprehensive Medical, Dental, Vision & 401 K Plan

- Paid Parental Leave, Time Off & Holidays

- Extra money in your paycheck - Employee Referral Bonus

- Personal Development & Career Succession Planning

- Company sponsored Perks & Discount programs

EthosEnergy is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/ orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation.