Payroll/Accounting Specialist

We are seeking a detail-oriented and experienced Payroll/Accounting Specialist to join our team. The ideal candidate will be proficient in Paylocity, have a strong grasp of job costing, and understand the complexities of union payroll input and compliance. This role requires a high level of accuracy, confidentiality, and an ability to work independently and collaboratively across departments.

Key Responsibilities:

- Process weekly payroll using Paylocity, ensuring accuracy and compliance with company policies and relevant regulations.

- Manage and track job costing to accurately allocate labor costs to specific projects or cost centers.

- Input and validate union-related payroll data, ensuring correct fringe benefits, dues, and compliance with union agreements.

- Maintain payroll records, audits, and reporting for both internal and external stakeholders.

- Collaborate with HR and accounting teams to resolve payroll discrepancies and improve process efficiency.

- Ensure timely submission of payroll taxes, garnishments, and other required deductions.

- Stay updated on federal, state, and union-specific payroll regulations and changes.

- Generate financial reports and assist in budget tracking, cost allocations, and variance analysis as needed

- Support accounts payable/receivable functions, including invoice processing, vendor payment reconciliation and back deposits

- Assist with audits by providing payroll records and documentation as requested by internal or external auditors.

- Reconcile payroll-related general ledger accounts, prepare journal entries, and assist with monthly and year-ending closing procedures

- Support the preparation and submission of financial reports for leadership

- Maintain accurate financial records of all transactions

- Implement and monitor internal controls to safeguard companys assets and ensure the accuracy of financial reporting

Qualifications:

- 3+ years of experience in payroll processing, preferably in an industry with union labor.

- Proficient with Paylocitypayroll software.

- Strong understanding of job costing and labor allocation principles.

- Familiarity with union payroll requirements, collective bargaining agreements, and multi-state payroll laws.

- High attention to detail and ability to manage multiple priorities.

- Excellent organizational and communication skills.

- 2+ years of experience in accounting

Preferred Qualifications:

- Experience in QuickBooks

- Knowledge of certified payroll or prevailing wage reporting

- Understanding of GAAP

Experience and License Requirements

- Accounting

- Familiar with union payroll requirements (optional)

- Paylocity (optional)

- Quick Books