Senior Accounting Specialist

Position Summary:

The Senior Accounting Specialist plays a critical role in overseeing the financial operations of the organization, with a strong focus on accuracy, compliance, and timeliness. This role is responsible for managing high-level accounting functions including accounts payable, general ledger maintenance, bank reconciliations, sales tax reporting, budget tracking, daily cash management, and the preparation of internal financial statements. This position requires a deep understanding of industry-specific accounting practices and a commitment to upholding the company’s financial integrity.

Key Responsibilities:

- Accounts Payable & Vendor Management

- Oversee and review AP processing, ensuring accurate coding, proper authorization, and timely disbursement of payments.

- Maintain positive relationships with key vendors and resolve complex invoice discrepancies.

- General Ledger & Financial Reporting

- Maintain the general ledger and ensure accurate posting of journal entries.

- Perform monthly and quarterly account reconciliations.

- Prepare and analyze internal financial reports, highlighting key trends and variances.

- Assist with year-end closing and external audit preparation.

- Bank Reconciliation & Cash Management

- Reconcile multiple bank accounts on a regular basis.

- Monitor and forecast daily cash positions to support operational needs.

- Manage daily deposits and ensure proper internal controls.

- Budget Monitoring & Support

- Support the budgeting process by providing actuals-to-budget comparisons and variance analysis.

- Assist in developing department-level budget tools and templates.

- Sales Tax Compliance

- Prepare and file monthly, quarterly, and annual sales and use tax returns in multiple jurisdictions.

- Monitor changes in state and local tax laws applicable to propane sales and services.

- Ensure tax compliance and documentation for internal and external audits.

- Excel & Analytical Reporting

- Create and maintain advanced Excel models for financial tracking, forecasting, and trend analysis.

- Provide support for business decisions through financial modeling and reporting.

Qualifications:

- Degree in accounting, Finance, or a related field and/or

- Minimum 5 years of progressive accounting experience

- Proficiency with accounting software

- Advanced Microsoft Excel skills (pivot tables, V-lookups, financial formulas)

- Strong analytical, organizational, and communication skills

- Ability to manage multiple priorities, meet deadlines, and work independently.

Preferred Experience:

- Experience working with fuel tax, excise taxes, or DOT-related reporting (a plus)

- Prior experience in a privately held or multi-location operation

Work Environment:

- Office-based role with regular business hours (Monday–Friday)

- Occasional extended hours during month-end close or audit periods

- Collaborative team culture with high expectations for accuracy and accountability

Job Type: Full-time

Pay: $27.00 - $31.00 per hour

Expected hours: 40 per week

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Employee discount

- Health insurance

- Health savings account

- Life insurance

- Paid time off

- Vision insurance

Education:

- Bachelor's (Preferred)

Experience:

- Accounting: 3 years (Required)

Work Location: In person