Railroad Commission of Texas

RRC - Administrative Assistant IV

Austin, TX

full time

$45,600-$51,600

On-site

Oil and Gas

About This Job

RRC - Administrative Assistant IV (00051384)Organization: RAILROAD COMMISSION OF TEXAS

Primary Location: Texas-AustinWork Locations: RRC Headquarters 1701 N Congress Avenue Austin 78701

Job: Office and Administrative Support

Employee Status: Regular

Schedule: Full-timeStandard Hours Per Week: 40.00

State Job Code: 0156

Salary Admin Plan: A

Grade: 15

Salary (Pay Basis): 3,800.00 - 4,300.00 (Monthly)

Number of Openings: 1

Overtime Status: Non-exempt

Job Posting: Jul 23, 2025, 10:25:14 AM

Closing Date: Aug 6, 2025, 11:59:00 PM

Description

The Railroad Commission of Texas is a state agency with primary regulatory jurisdiction over the oil and natural gas industry; pipeline transport and pipeline safety; natural gas utilities; the LP-gas industry, and surface mining operations. You can find more details about us on the Railroad Commission of Texas’ website here https://www.rrc.texas.gov/about-us/.

To support our mission to serve Texas, we need great people to join our team. We provide a great working environment along with outstanding benefits, including:

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Generous paid time off including vacation, sick time, and at least 12 paid holidays per year

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Flexible work schedules

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Retirement pension with a 150% agency match – you can watch this YouTube video that describes this amazing benefit https://www.youtube.com/watch?v=AJI6M7g73-w

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401(k), 457(b) and Roth

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Health premiums 100% paid for full-time employees

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Tuition Reimbursement

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Wellness and Exercise Leave

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Career development programs/opportunities for advancement

For a complete list of our total compensation package please visit our website at https://www.rrc.texas.gov/about-us/jobs/. To view benefits available to all State of Texas employees visit the Employee Retirement Systems website at https://ers.texas.gov/benefits-at-a-glance.

Job Description

The Railroad Commission of Texas, recognized as a worldwide leader in the regulation of oil and gas exploration, seeks to fill an Administrative Support staff position in the Field Operations - Site Remediation Section of the Oil and Gas Division in Austin, TX. The Administrative Assistant IV will perform complex administrative duties for the Site Remediation Section, Oil and Gas Division. Work will be under the direct supervision of the Manager of the Site Remediation Section with additional oversight from the State Managed Cleanup Program (SMCU) Team Lead.

Essential Job Duties

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Assist the Site Remediation Manager with organization and filing of ad-hoc submittals, reports, and business planning documents per the commission’s retention schedule.

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Assist SMCU support staff as needed, to include maintenance of cleanup activity files, report queries, legal reviews, invoice reviews, request for hearing submittals, and updating procedure manuals.

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Assist with maintaining, updating, locating, and identifying Operator Cleanup Program (OCP) and Voluntary Cleanup Program (VCP) files, including support of ongoing file imaging projects as needed.

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Maintain and update staff rosters, maps, assignment charts and report obligation charts.

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May be required to stand for long periods of time while making copies and performing filing tasks.

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Must have physical ability to lift boxes up to 20 lbs., effective verbal, written, and telecommunication skills, ability to handle multiple tasks.

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Update procedure manuals and training modules, as needed, to fit business needs.

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Performs additional work assignments, to maintain production workflow.

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Assignments may include support of other Field Operations business processes.

For Military Crosswalk information, please visit: Military Crosswalk for Occupational Category -Administrative Support

Qualifications

Minimum Qualifications

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High school diploma or equivalent and a minimum of 12 months of administrative support experience.

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Experience and education may be substituted for one another.

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Experience with Site Remediation’s filing systems and Neubus imaging procedures.

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Experience with Microsoft Word, Excel, and Access database.

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The ability to work under pressure and meet deadlines.

Preferred Qualifications

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Knowledge of the RRCs regulatory functions and knowledge of the Railroad Commission's rules, policies, and procedures.

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Experience reviewing invoices and resolving invoice issues.

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An understanding of basic mathematical skills; reading and writing comprehension; business grammar; telephone etiquette.

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Excellent organizational skills.

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Effective communication skills and attention to detail and accuracy are essential.

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Functional typing required.

Knowledge, Skills, and Abilities

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Working knowledge of basic/high-school level mathematics.

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Working knowledge of a telephone switchboard or console.

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Knowledge of professional protocol.

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Skill in attention to detail and in providing accurate information.

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Skill in operating standard office equipment.

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Skill in organizing information.

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Ability to accurately file documents, retrieve files, and pack files.

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Ability to operate a computer, Windows-based software, and databases.

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Ability to follow brief oral and written instructions.

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Ability to establish and maintain effective working relationships with others.

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Ability to listen, understand, and relay material clearly and concisely, both orally and in writing.

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Ability to work well under pressure and be flexible.

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Ability to maintain professional appearance and demeanor.

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Ability to work overtime, flexible hours, and to be available for on-call duty.

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Ability to maintain punctuality and keep regular attendance.

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Ability to maintain an initial set work schedule of Monday – Friday, 8am to 5pm.

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Ability to work effectively on a team, individually, and as a member.

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Ability to multi-task.

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Ability to exercise tact and courtesy.

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Ability to stoop, reach low and high, push and pull heavy file drawers and/or cart, and lift, carry, and move up to 30 lbs.

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Possess a valid Texas Driver’s license and a good driving record.

Work Hours: Standard office hours for Commission employees are 8:00 a.m. to 5:00 p.m., Monday through Friday. Our agency offers alternate schedules for employees, as long as it does not adversely affect operations and service levels, and standard hours of operation are maintained. Alternate work schedules may be discussed with the hiring manager during the interview process.

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the CAPPS Recruit Prescreening Questionnaire to be considered for the posting. To complete the Prescreening Questionnaire, go to CAPPS Recruit to register or login: https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en

Remarks:

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There is one available position.

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Official transcripts, DD214 or DD1300, copies of license/certifications, or other minimum requirement validations will be requested at the time of the job offer.

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Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa.

THE RAILROAD COMMISSION OF TEXAS ONLY ACCEPTS ONLINE APPLICATIONS FOR THIS POSTING.

Due to the high volume of applications we do not accept telephone calls. Only candidates selected for interview will be contacted. Notifications to applicants are sent electronically to the email address you provide.

The Railroad Commission of Texas is an Equal Opportunity Employer and does not

discriminate on the basis of race, color, national origin, sex, religion, age

or disability in employment or in the provision of services.

The Railroad Commission of Texas is a tobacco-free workplace.