RRC-OGC-Legal Enforcement Administrative Assistant III

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You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section

The Railroad Commission of Texas is a state agency with primary regulatory jurisdiction over the oil and natural gas industry; pipeline transport and pipeline safety; natural gas utilities; the LP-gas industry, and surface mining operations.and#8239;You can find more details about us on the Railroad Commission of Texas website here https://www.rrc.texas.gov/about-us/.

Benefits

To support our mission to serve Texas, we need great people to join our team. We provide a great working environment along with outstanding benefits, including:

Generous paid time off including vacation, sick time, and at least 12 paid holidays per year

Flexible work schedules

Retirement pension with a 150% agency match you can watch this YouTube video that describes this amazing benefit https://www.youtube.com/watch?v=AJI6M7g73-w

401(k), 457(b) and Roth

Health premiums 100% paid for full-time employees

Tuition Reimbursement

Wellness and Exercise Leave

Career development programs/opportunities for advancementand#8239;

For a complete list of our total compensation package please visit our website at https://www.rrc.texas.gov/about-us/jobs/. To view benefits available to all State of Texas employees visit the Employee Retirement Systems website at https://ers.texas.gov/benefits-at-a-glance.

General Description

The Railroad Commission of Texas is seeking an Administrative Assistant in the Office of General CounselLegal Enforcement Section. This position provides fundamental administrative support for the Legal Enforcement Section. Work involves answering phone for section, creating documents, files, and reports for the collection of and dissemination of information, developing and maintaining filing systems, and executing internal administrative support work. Works under supervision of Deputy General Counsel and as team member with entire Legal Enforcement Staff.

Job Duties

Manage records related to Commission Enforcement cases

Create, organize, and close enforcement, bankruptcy and reimbursement dockets

Receive and allocate settlement payments

Perform data entry, recording payments and milestones in docketed cases

Organize and maintain records. Compile reports and respond timely to Commission attorneys and OAG requests with accurate information

Typing, filing and research for Deputy General Counsel, attorneys and legal assistants

Operate Salesforce and MS Office Suite applications, particularly Word, Outlook, and Excel;

Answering phones, retrieving and sorting mail, and compiling and copying documents for physical mail outs

Research and draft documents. Proofread and communicate clearly orally and in writing.

Greet and direct visitors to the appropriate staff.

Perform computer research as assigned. Prepare certain recurring reports and maintain various files (memoranda, T-Bars, section e-mail, correspondence, etc.) in a readily accessible form

Performs other duties as assigned

For Military Crosswalk information, please visit: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

Qualifications: Minimum Qualifications

Graduation from High School or GED

Two or more years related professional administrative experience

Ability to prioritize work assignments, to prepare accurate and grammatically correct written documents and organize and index files

Proficiency with MS Office Suite, particularly Word, Outlook, and Excel; familiarity with other computer functions

Effective communication and teamwork skills

Must be willing to work 8:00AM-5:00PM Monday through Friday.

Experience and education may substitute for each other on a year-for-year basis.

Preferred Qualifications

Experience implementing or using an automated docket management system

Familiarity with oil and gas operations and regulations

Knowledge of federal and state statutes, rules, and regulations involving the Administrative Procedure Act, Texas Natural Resources Code, and the Texas Administrative Code

Familiarity with administrative proceedings

Skill in attention to detail and in providing accurate information.

Skill in operating standard office equipment.

Knowledge, Skills, And Abilities

Skill in performing administrative tasks in a professional office

Skill in identifying and compiling file information relevant to Commission Enforcement and Collection actions

Ability to manage a dynamic workload and collaborate with the staff involved in performing the work

Ability to prioritize workloads and meet applicable goals, objectives and performance metrics

Ability to communicate effectively, both verbally and in writing

Ability to be on time, take initiative, and work independently

Ability to work effectively on a team

Ability to address issues/concerns in a professional manner

Ability to maintain working relationships with internal/external stakeholders

Ability to respond to high pressure situations and meet changing demands and timelines

Proficient with Microsoft Office Suite and database systems

Demonstrate excellent organizational, communication, and writing skills

Ability to stoop, reach low and high, push and pull heavy file drawers and/or cart, and lift, carry and move up to 20 lbs

May be required to stand for long periods of time while making copies and performing filing tasks

Must have physical ability to lift up to 20 lbs

Ability to maintain an initial set work schedule of 8:00AM-5:00PM Monday through Friday.

Work Hours:and#8239;Standard office hours for Commission employees are 8:00 a.m. to 5:00 p.m., Monday through Friday. Our agency offers alternate schedules for employees, as long as it does not adversely affect operations and service levels, and standard hours of operation are maintained. Alternate work schedules may be discussed with the hiring manager during the interview process. and#8239;

APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:and#8239;and#8239;Work In Texas (WIT) applicants must complete the CAPPS Recruit Prescreening Questionnaire to be considered for the posting. To complete the Prescreening Questionnaire, go to CAPPS Recruit to register or login:and#8239;https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en and#8239;

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