ST. JOHN PROPERTIES, INC.

Property Administrator

Milford Mill, MD

Full-time

$54,080-$64,480

About This Job

Job Summary:

Monitor tenant accounts and collect all monies owed by tenants. Abstract/set up lease documents. Provide ongoing maintenance of lease files, tenant billings, certificates of insurance and rent roll information.

Job Duties:

•

Abstract all new leases and amendments, setting up and maintaining leases in property management software. Compile lease folders and prepare package for review.

•

Input daily cash receipts in property management software. Follow standard operating procedure for monthly rent collections including late fees, legal proceedings, evictions, etc.

•

Generate correspondence to tenants including notification of monthly payment instructions, special billings, and changes to payments.

•

Work with Property Managers and key stakeholders to research and correct outstanding issues related to tenant accounts.

•

Prepare tenant account reconciliations as needed.

•

Notify Property Managers and Leasing Agents of expiring leases, and complete final reconciliations, charges to account, and security deposit refunds.

•

Prepare annual reconciliations of Common Area Maintenance and Real Estate Taxes; process billing adjustments in property management software. Complete additional excel schedules for water/sewer and trash usage as necessary.

•

Prorate charges when needed and maintain all recurring charges in property management software, including annual CPI adjustments.

•

Meet with Property Managers monthly to ensure a well-coordinated AR collection and certificates of insurance process.

•

Generate other correspondence as required.

•

Respond to requests for information from tenants or internal customers within 24 hours.

•

Perform other job-related duties as assigned.

Job Qualifications:

•

Bachelor's degree preferred, but equivalent professional experience will be considered

•

Proficient in Microsoft Office, including word and excel

•

Strong verbal and written communication skills

•

Customer service background preferred

•

Is detailed oriented, well organized and a self-starter

Property Administrator

About This Job

Job Summary:

Job Duties:

Job Qualifications:

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