Project Coordinator, PMO

Join our team!

Project Coordinator, PMO (Non-Union)

Mississauga, ON

Full-time, 35 hours/ week, Hybrid

At Alectra, we’re not just about powering communities; we’re about empowering our people. We prioritize well-being through a culture that fosters collaboration, innovation and continuous growth. We believe in providing a supportive and inclusive environment where everyone can thrive and make an impact.

Are you a detail-oriented professional with a passion for project management? At Alectra’s Enterprise Project Management Office (ePMO), we lead the delivery of projects and manage resource capacity reporting across the organization. Our team drives project, program, and portfolio development using established methodologies, processes, and tools.

As a Project Coordinator, you will support the ePMO in ensuring the successful and timely completion of enterprise-wide projects. You will work closely with the Director, PMO, to ensure compliance with reporting and monitoring obligations for projects of varying sizes. Your role will include assisting project managers and teams in coordinating project-related activities, such as scheduling, resource allocation, and meeting organization, with the aim of completing projects on time and within budget. Additionally, you will be an active member of the Portfolio Planning Team, supporting data extraction and reporting. You may also manage smaller, lower-risk projects from time to time.

What you’ll do

Project Coordination and Support

- Develop and maintain project and portfolio dashboards to monitor performance.

- Create and manage project schedules, ensuring alignment with objectives, timelines, and resource availability.

- Plan and prioritize project tasks, ensuring timely delivery.

- Coordinate project activities, including scheduling meetings and preparing agendas.

Reporting and Documentation

- Support scheduled reporting processes and compile tracking statistics.

- Extract, compile, and validate Portfolio level reports, liaising with Project Managers/Leads for necessary information.

- Document and track important actions and decisions from meetings.

- Assist with cost forecasting and communicate variances to stakeholders.

Data Management and Resource Utilization

- Maintain project artifacts, including documentation, approvals, and status reports.

- Assist with resource utilization and reporting activities.

- Develop and maintain project-related metrics.

- Project manage small, low-risk projects as assigned.

Administrative and Best Practices

- Provide administrative support, including preparing presentation materials.

- Promote best practices and standard methodologies within the ePMO.

- Perform other duties as assigned.

Corporate Values and Conduct:

- Demonstrate professional conduct and align with Alectra’s core values of safety, teamwork, and customer focus.

Other Duties:

- Perform additional tasks as assigned to support operational objectives

Who you are

Education & Technical Knowledge

- Completion of post-secondary education with a focus on project management, or equivalent

- Progressing towards project management certifications such as CAPM or PMP designation

- Proven proficiency with MS Project Professional

- Expert level knowledge of Microsoft Office applications (Word, Excel, PowerPoint and Outlook)

- Working knowledge of MS Visio and MS SharePoint

- Enterprise MS Project Server, Project On-Line, and/or OnePlan applications, an asset

- Experience with PowerBI, an asset

Experience

- Minimum 2-years’ experience in supporting an enterprise-wide PMO environment

- Minimum 2-years’ experience as a Project Coordinator

- Experience in supporting project control and enterprise reporting activities, an asset

- Working knowledge of the project life cycle and project management principles

Skills/Abilities/Competencies

- Energetic and enthusiastic team player

- Excellent interpersonal and highly developed communication skills (verbal and written)

- Creative thinker with the ability to plan, prioritize, and assess situations

- Capable of working in a fast-paced environment with tight delivery deadlines

- Well organized, independent, and able to work with minimal supervision

- Must have a positive and constructive approach when dealing with others and fit well in a varying team dynamic

- Must hold and maintain a valid class “G” driver’s license

Where you will work

- Location: Derry (Mississauga)

- Hybrid: This role is based in a hybrid environment, allowing for a mix of remote and in-office work to support team collaboration and business needs.

Who we are

As the largest municipally owned electric utility in Canada, we are committed to growing, evolving and remaining innovative to build a sustainable and brighter future. Our values set us apart and are our fundamental beliefs about our organization:

Safety: Stay aware, prevent risks and protect each other.

Respect: Value everyone, act honestly and foster inclusion.

Customer Focus: Be reliable, anticipate needs and deliver exceptional solutions with care.

Excellence: Elevate performance, embrace diversity and deliver quality through collaboration.

Innovation: Drive growth by embracing change, creativity and continuous improvement.

Here’s why Alectra might be your ideal workplace:

- We offer comprehensive benefits. From health and wellness programs to financial security though our Defined Benefit Pension Plan – we offer a robust benefits package that supports you and your family.

- We invest in your career development. At Alectra, we care about our team’s future through offering ongoing trainings, mentorship and learning opportunities.

- We care about you work-life balance. Understanding that taking time off is essential to employee well-being, sustained productivity and high performance, we offer the following:

- Time off: At Alectra, we offer various time off options for our employees including vacation time, personal days, milestone parental leave top-up, volunteer days and bereavement days.

- Disconnecting from work: We prioritize your well-being through our “Disconnect from Work” policy which ensures you can maintain a healthy work-life balance.

- Hybrid work environment: Based on operational requirements, we offer flexible working arrangements that include working remotely or on-site.

At Alectra, your unique contributions matter and help drive our collective success to a more sustainable and brighter future.

Ready to Apply?

If this sounds like you and gets you excited, we’d love to hear from you! Simply click the apply button to submit your resume and take the first step toward joining our team. Due to the high volume of applications, we are unable to accept resumes via email. All applicants must apply through our careers page to be considered.

At Alectra, we celebrate diversity and are committed to an inclusive recruitment process that honours the dignity and independence of all applicants. If you require accommodation during the process, please contact careers@alectra.com. We will work with you to ensure your needs are being met to the point of undue hardship.

As you progress through our hiring process, we want to emphasize our commitment to fostering genuine human connections. While we embrace innovation and recognize that you may use AI tools, we encourage creativity and resourcefulness in showcasing your skills. However, our primary focus is on getting to know you, not a machine. We value authenticity, and it is crucial that you disclose any use of AI tools to ensure a transparent and fair evaluation process. Failure to disclose such use will result in automatic disqualification. Your unique qualities and experiences are what will make you successful at Alectra!

Thank you for your interest in building a career with us. While we appreciate all applicants, only those selected for an interview will be contacted.

Please note: We kindly request no unsolicited resumes or agency referrals. Alectra does not accept resumes from recruitment agencies for any open positions unless a valid contract is in place.