Project Coordinator

Who We Are

Alstar Group of Companies Ltd. has been providing quality construction services to the oil and gas industry since 1969. Located in Calgary, with projects throughout Western Canada, we are a leader in the oil and gas industry for turn-key new construction, maintenance and prefabrication and modular construction services.

We are looking for the Project Coordinator to work out of our SE Calgary Shop location.

What We Offer You

- Competitive compensation, and benefits after 3 months of employment

- A great work environment

- Work is located on-site at one of Calgary's largest module and prefabrication operations

- Opportunities for acquiring new skills and professional advancement

- An environment where your ideas on innovation and product or process improvements are valued and implemented

- Recognition for your achievements and contribution to our success

- Work from home on Fridays

What We're Looking For From You - If This Describes You, We'd Love to Meet!

- Post-secondary education or a relevant trades ticket

- 1-3 years of experience in a project coordination or support role (construction industry preferred)

- Proficient in Google Suite or Microsoft Office

- Ability to prioritize and manage workload in a fast-paced environment

- High attention to detail and accuracy

- Strong technical writing skills (an asset)

POSITION-SPECIFIC ACCOUNTABILITIES:

- Provide Project Management support using Viewpoint Vista (Vista) software

- Review, create and monitor reports in vista

- Set up change orders in Vista

- Troubleshoot and initiate revisions to source data when errors are detected

- Monitor and validate cost and billing data

- Initiate progress trackers

- Maintain project billing forecast with input from Project Manager

- Prioritize project billing to be completed as soon as possible and in accordance with the forecast

- Ensure projects are fully billed out prior to project closeout

- Create and manage progress and T&M bills

- Assist with Material Management as required: Take-off's, Free issue material management, etc

- Support Procurement including preparation of requisitions, preparing support documentation, expediting invoices

- Identify potential bottlenecks/process flaws and initiate resolution as per Project Manager's direction

- Prepare RFI's and supporting documentation

- Generate Project Scorecards, Progress Trackers, Milestone Schedules and Invoicing Plans

- Attend client progress meetings

- Create and compile client cost and progress reports

- Monitor and prepare change orders

- Prepare documentation for shipping

- Prepare various client reports

- Oversee/expedite client documentation in collaboration with the Document Control department (drawings, RFIs, RCOs, Specs etc.)

- Create and maintain lessons learned

- Prepare/distribute internal documentation packages

- Provide general administrative support as needed

- Create and compile client cost and progress reports

- Monitor and prepare change orders

- Prepare documentation for shipping

- Prepare various client reports

- Oversee/expedite client documentation in collaboration with the Document Control department (drawings, RFIs, RCOs, Specs etc.)

- Create and maintain lessons learned

- Prepare/distribute internal documentation packages

- Provide general administrative support as needed

- Update and maintain P6 project schedule

Benefits

We thank all candidates for their interest but only shortlisted candidates will be contacted