PROJECT ADMINISTRATOR/PROJECT COORDINATOR-USACE

NEW CONTRACT-NEW PROJECT AWARD

Project Administrator/Project Coordinator-USACE

Location: Joint Base Lewis McChord, WA

CLP Engineering (CLPE) is hiring a new team to support our USACE contract working on Joint Base Lewis McChord. We're seeking a Project Administrator/Project Coordinator-USACE for a key role onsite as the Liaison between construction field teams and engineering/design staff, and ensure project objectives, documentation requirements, and schedule commitments are met.

CLPE is a full-service electric utility solutions engineering firm with more than twenty years’ experience in electrical utility system ownership, upgrades, maintenance and operations through our sister company, City Light & Power. CLPE offers a wide range of power system engineering services to investor-owned, municipal, cooperative, government, industrial, and commercial customers.

Duties and Responsibilities:

- Manage submittals, document control, preconstruction and closeout documentation, project meeting coordination, and general administrative duties to support daily project operations.

- Administer project document control procedures, ensuring accurate documentation, organized filing, and compliance with project and contract standards.

- Manage flow of project documentation including submittals, RFIs, purchase orders, change orders, and compliance records.

- Manage submittal tracking, packaging, and reviewing for completeness and accuracy prior to routing for formal approval.

- Collect, assemble, and submit preconstruction plans and closeout packages in accordance with project specifications and contract requirements.

- Schedule, coordinate, and document project-related meetings; Prepare meeting agendas, document and maintain comprehensive and accurate meeting minutes, including tracking action items to closure.

- Maintain and update project reports, document registers, and distribution logs.

- Assist with project billing, invoice preparation, purchase orders, pay applications, and change orders.

- Maintain and support project cost tracking documentation in coordination with project management staff.

- Proactively suggest, develop, and implement process improvements and procedures to streamline documentation management, communication, and overall project execution.

- Act as Liaison with subcontractors and vendors regarding administrative, documentation, and submittal requirements.

- Coordinate timely receipt and routing of subcontractor and supplier documentation to ensure compliance with project specifications and schedules.

- Provide professional and timely communication with client and subcontractors regarding administrative matter

- Other duties as assigned.

- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Skills & Qualifications:

- Minimum of two (2+) years of experience in project administration, document control, or construction coordination roles, with direct experience in USACE or other federal construction projects required.

- Strong administrative skills with experience managing project documentation and compliance tracking for federal projects.

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), BlueBeam, RMS and project management/document control platforms.

- Familiarity with submittal tracking, RFIs, change orders, preconstruction planning, project closeout procedures, and federal documentation standards.

- Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.

- Professional verbal and written communication skills with a focus on accuracy and compliance.

Work Authorization/Security Clearance:

- You must be a US Citizen.

- You will be required to obtain Military Base Access Security Clearance.

- A valid driver’s license with a record that meets the CLP Fleet Policy is required.

Benefits & Compensation:

- We offer an excellent benefits package that includes medical insurance, dental insurance, life insurance, short and long term disability, 401k with company contribution, paid time off and paid holidays.

- Salary range: $70,000-$85,000/annual based on experience plus eligible to participate in Short Term Incentive Plan.

- We reserve the right to pay more or less than the posted salary range based on factors unrelated to sex.

To learn more, visit our website: www.clp-engineering.com

We are proud to be an EEO/AA employer M/F/Disabled/Veterans. We maintain a drug-free workplace and perform pre-employment substance abuse testing.