Administrative & Project Support Coordinator

Job Title: Administrative & Project Support Coordinator (Hybrid) Location: Taylor, TX – Hybrid (2 days on-site per week)

About the Role

We are seeking a detail-oriented and proactive Administrative & Project Support Coordinator to join our team. This role blends administrative excellence with project coordination skills, helping our organization stay organized, efficient, and on track. You’ll be supporting day-to-day operations, managing schedules, assisting with data entry, and collaborating with stakeholders to ensure smooth project workflows.

Key Responsibilities

- Administrative Support – Handle day-to-day admin tasks, including correspondence, document preparation, and file management.

- Data Entry & Reporting – Accurately input, track, and update project and operational data.

- Meeting & Schedule Management – Coordinate meetings, maintain calendars, and prepare agendas/materials.

- Stakeholder Communication – Serve as a point of contact for internal teams and external partners; respond to inquiries in a timely manner.

- Ad-hoc Requests – Address urgent or one-off requests from managers and team members.

- Process Improvement – Assist in identifying and implementing changes to improve workflows and efficiency.

- Project Coordination – Support project managers with task tracking, documentation, timelines, and follow-ups.

Qualifications

Required:

- 3+ years of experience in administrative support, project coordination, or a similar role

- Strong organizational and time management skills

- Excellent written and verbal communication abilities

- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

- Ability to manage multiple priorities and meet deadlines

- Strong attention to detail and accuracy

Preferred:

- Experience with project management tools (Microsoft Project, Visio, Jira, SharePoint, or Smartsheet)

- Background in process documentation or workflow improvement

- Experience in a regulated or compliance-driven industry

Work Setup

- Hybrid: Required to be on-site at the Taylor, TX office a minimum of 2 days per week (more as needed based on business requirements).

- Standard business hours with occasional flexibility based on project deadlines.

Job Type: Contract

Pay: $35.00 - $37.00 per hour

Expected hours: 40 per week

People with a criminal record are encouraged to apply

Ability to Commute:

- Taylor, TX 76574 (Required)

Ability to Relocate:

- Taylor, TX 76574: Relocate before starting work (Required)

Work Location: In person