Project Coordinator

THIS POSITION SITS ONSITE - ASHLAND, VA Company Overview

James River Petroleum is a full-service consultative fuel provider. We service commercial, government, residential, and retail markets nationwide with an emphasis on customized solutions. We offer our customers a nationwide fuel card program, bulk and strategic delivery services, fixed/hedged pricing based or contract partnerships, inventory management, and much more. Incorporating technology, conducting market research, and providing on-going communication and education are the core elements of our approach. James River is headquartered in Ashland, VA with satellite offices in Georgia.

Duties/Responsibilities

Procurement Planning - Plans and manages project scope, schedule, budget, quality, and risk.

Serves as the primary contact for project customer, stakeholders and cross-functional teams.

Vendor & Supplier Management

Source & evaluate vendors/suppliers

Negotiate contracts, pricing, and terms

Maintain relationships and ensure compliance with agreements

Contract Managment

Draft, review, and manage procurement contracts

Ensure legal and regulatory compliance

Monitor contract performance and resolve disputes

Track expenditures and ensure cost-efficiency

Approve invoices and manage payment schedules

Reporting & Documentation

Maintain records and audit trails

Present updates to stakeholders and management

Cross-Functional Collaboration

Work with project managers, finance, legal, and operations teams

Support change management and process improvements

Uses methodologies like Agile

High proficiency in tools like MS Office, Excel, Power BI, Tableau, Share Drive/SharePoint, SQL

Key Responsibilities

Define and communicate clear project objectives.

Define procurement needs based on project scope.

Develop procurement strategies and schedules

Manage multi-department/cross functional team coordination and stakeholder relationships.

Control project budgets, timelines, and deliverables.

Identify, assess, and mitigate risks proactively.

Ensure the overall project lifecycle from initiation to close-out.

Typical Qualifications

Bachelor's degree in supply chain management, business administration, and/or procurement.

Engineering or technical industry a plus.

Real world experience a plus.

Strong communication, leadership, and organizational skills.

Ability to work in a fast-paced environment.

2-3 years of experience a plus

Key Skills & Competencies

Project management: Planning, scheduling, risk management

Procurement expertise: Sourcing, contract negotiation, supplier management

Financial acumen: Budgeting, cost control, ROI analysis

Communication & negotiation: Stakeholder engagement, vendor relations

Tools Proficiency

ERP systems (SAP, Oracle)