People and Culture Coordinator

Scotia Recycling Limited (SRL), a member of the Scotia Investments Limited (SIL) family of companies, is an operator of Atlantic Canada’s leading recycling facilities located in Nova Scotia, New Brunswick, and Newfoundland. With an approximate workforce of 175 dedicated employees, we specialize in the collection, processing, sales, and brokerage of recyclable materials, and are a proven industry leader that has been in operation since 1976.

Position Overview:

The People and Culture Coordinator (PCC) plays a key role in supporting the day-to-day operations of the People and Culture function, with a strong focus on payroll coordination, time tracking, recruitment, benefits administration, return-to-work programs, and HR/OHS reporting. The PCC works closely with the People and Culture Manager and Payroll Manager at SIL to ensure accurate and timely processing of payroll through our current payroll system, Payworks. The PCC contributes to a positive employee experience through effective communication and best practices in people management. The PCC ensures that year-end payroll processes, including the preparation of T4s, and Records of Employment (ROEs), are completed accurately and on time. This role supports a safe, inclusive, and healthy workplace by assisting with employee accommodation and compliance reporting. Occasional travel to sites in Newfoundland and Nova Scotia is required.

Responsibilities include but not limited to:

Payroll and Time Management:

- Work closely with SIL Payroll Manager and SRL People and Culture Manager to ensure payroll and time tracking practices comply with internal policies and applicable employment standards legislation.

- Coordinate and process bi-weekly payroll through Payworks, ensuring accuracy, compliance, and timely submission.

- Manage timesheet systems for both hourly and salaried employees.

- Support supervisors and team leads with timesheet-related questions or issues, ensuring accurate and complete entries.

- Ensure supervisors and team leads are provided with badge numbers for employee timesheet submission.

- Ensure absence management requests (e.g. vacation, sick leave, etc.) are submitted and tracked correctly.

- Ensure accurate year-end payroll processing, including preparation of T4s.

- Prepare and issue Records of Employment in compliance with Service Canada requirements.

Recruitment & Onboarding:

- Assist in full-cycle recruitment from job postings, screening, & interview coordination to reference checks, background checks, and eventual offer letters.

- Facilitate smooth onboarding: prepare new hire packages, conduct People and Culture orientations, and ensure new hires are set up in Payworks.

Benefits Administration:

- Coordinate group benefits administration including enrollments, changes, and terminations.

- Respond to employee questions regarding coverage and work with our benefits providers to resolve any issues.

- Ensure accurate payroll deductions and maintain current records.

- Educate employees on the company’s pension plan and health and dental benefits, including coverage options, eligibility, and how to access services.

Return to Work Coordination:

- Work with the PCC Manager and assist as a Return to Work (RTW) Coordinator, facilitating accommodations in collaboration with employees, managers, People and Culture Manager, and Health Care professionals.

- Monitor modified work duties and maintain related documentation.

HR & Safety Reporting:

- Work with the PCC Manager to prepare and submit monthly HR and Safety stat reports in Power BI, ensuring completeness and accuracy.

- Maintain employee records and documentation in accordance with legislative and organization requirements.

General People and Culture Support:

- Support policy administration, employee communications, and the promotion of company culture.

- Provide assistance with performance management, training and employee engagement initiatives.

- Ensure HR processes align with internal policies and employment legislation.

Qualifications:

- Post-secondary education in Human Resources, Business Administration, or related field.

- Minimum 2-years of experience in a similar HR or payroll coordination role.

- Must be able to provide a satisfactory Criminal background check. This will only be requested upon employment offer.

- Experience with Payworks or comparable payroll system is required.

- Solid understanding of Canadian payroll legislation, year-end processes, T4s, and ROEs.

- Knowledge of HR best practices and employment standards in Nova Scotia and Newfoundland.

- Strong attention to detail, confidentiality, and organizational skills.

- Proficient in Microsoft Office (Excel, Outlook, Word).

Working Conditions:

- Primarily office-based with occasional travel and site visits required.

- Must be able to travel to locations in Newfoundland and Nova Scotia as needed (1-2 times per year).

- Flexibility to adjust hours during peak periods such as payroll deadlines or recruitment surges.

Scotia Recycling offers an industry competitive salary and benefits package, with an opportunity for long-term professional development and career growth. If you are interested in this challenging and rewarding opportunity, please submit a resume, to tlefrense@scotiarecycling.com.

Please note: We are looking to fill this position soon and may begin interviews before the deadline.

Scotia Recycling is an equal opportunity organization. We thank all applicants for their interest; however, only candidates under consideration will be contacted.

Job Types: Full-time, Permanent

Benefits:

- Company events

- Company pension

- Dental care

- Disability insurance

- Employee assistance program

- Extended health care

- Life insurance

- On-site parking

- Paid time off

- Vision care

Work Location: In person