Administrative Coordinator

Date: Sep 26, 2025

Location: PHOENIX, AZ, US, 85004-3903

Company: APS

Our present and future success depends on the creative and dedicated people of our company who demonstrate the principles outlined in the APS Promise: Design for Tomorrow, Empower Each Other and Succeed Together.

Summary

At APS, our teams rely on strong organizational support to deliver on big goals. As an Administrative Coordinator in C2GS, you’ll play a pivotal role in keeping our operations running smoothly, ensuring leaders and teams can focus on what matters most. This is a dynamic role where no two days are the same—perfect for someone who thrives in a fast-paced environment, enjoys problem-solving, and brings professionalism and discretion to sensitive matters.

What your day would be like:

- Administrative Support – Provide a wide range of specialized to complex administrative support duties with minimal supervision, often without established procedures.

- Project Work – Manage and execute projects requiring independent research, analysis, and coordination.

- Communication & Liaison – Act as a key contact within and outside the department on matters requiring tact, persuasion, and negotiation skills.

- Information Management – Handle sensitive information with discretion, ensuring accuracy, timeliness, and professionalism.

- Operational Coordination – Anticipate departmental needs, streamline processes, and support leadership in meeting critical goals.

Who we’re looking for:

- Proactive Professionals – Someone who can anticipate needs, take initiative, and handle complex tasks with minimal direction.

- Strong Communicators – Skilled at interacting with leaders, peers, and external contacts with diplomacy and professionalism.

- Organized Problem-Solvers – Adept at managing multiple projects simultaneously, conducting independent research, and providing timely solutions.

- Detail-Oriented Collaborators – Meticulous with information, yet flexible enough to adapt in a fast-moving, dynamic environment.

- Trusted Partners – Capable of handling confidential or sensitive matters with integrity.

- Microsoft SME– Handle files, calendars, communiation and reoproting with ease

Minimum Requirements

Administrative Coordinator | C2GS

- High school graduate or GED

plus three (3) years of clerical or related experience.

- Knowledge in specialized functions, a wide and comprehensive acquaintance of the work with an understanding of, both general and specific phases of the job and their practical applications to complex problems and situations ordinarily encountered.

Advanced and demonstrated experience working with computer software applications, electronic mail systems and applicable department and/or administrative support systems.

Major Accountabilities

1) Coordinates, administers or implements specialized company programs/services/projects or processes to support the functions of the department, which may involve multiple processes, various internal and external contacts, document preparation and organizing the activity of others to achieve certain objectives, including meeting and/or travel arrangements.

Ensures information needed for such events are complete and accurate.

2) Utilizes appropriate computer software to independently create and maintain routine to advanced generated documents, schedules, spreadsheets, flowcharts, graphs, timelines, tables or reports.Tracks and prepares department reports and presentations, ensuring prompt and accurate processing.

3) Performs projects requiring independent research, coordination of multiple sources or control of work flow; may serve as backup for leader or others in the department performing a variety of duties to support department goals and objectives, ensuring items needing action receive the appropriate attention.

4) Provides general to extensive technical support to the department performing a variety of duties such as data analysis, calculations, research and problem resolution; creating and modifying queries to run and produce information; creating programs to transfer data; providing system support for users; performing LAN and/or database administration; designing and building databases, establishing standards and procedures, performing system maintenance, coordinating conversions, runs parallel tests, obtains information for updates, and monitors for consistency, as necessary.

5) Provides general to extensive administrative support to department performing a variety of duties such as:

mailings, check requests, expense statements, working fund drafts, billing invoices, managing calendars, scheduling meetings, coordinating catering orders, processing credit card statements, answering phones, greeting customers, ordering supplies or repair of equipment, responding to inquiries and attendance records.

6) Provides the highest level of front-line customer service in communicating and providing guidance on procedures, instructions, practices and regulations; resolving routine, difficult or unusual problems and monitoring status to ensure resolution; obtaining materials; and responding to inquiries by researching information, from various sources, as needed.

7) Trains and supports employees on office procedures and duties and specific software and other enterprise-wide computer applications.

8) Recommends cost effective and productivity changes and implements approved changes to improve work processes or ensure goals are met within the department.

9) Maintains highly confidential, time sensitive or hazardous material or information.

Export Compliance / EEO Statement

This position may require access to and/or use of information subject to control under the Department of Energy's Part 810 Regulations (10 CFR Part 810), the Export Administration Regulations (EAR) (15 CFR Parts 730 through 774), or the International Traffic in Arms Regulations (ITAR) (22 CFR Chapter I, Subchapter M Part 120) (collectively, 'U.S. Export Control Laws'). Therefore, some positions may require applicants to be a U.S. person, which is defined as a U.S. Citizen, a U.S. Lawful Permanent Resident (i.e. 'Green Card Holder'), a Political Asylee, or a Refugee under the U.S. Export Control Laws. All applicants will be required to confirm their U.S. person or non-US person status. All information collected in this regard will only be used to ensure compliance with U.S. Export Control Laws, and will be used in full compliance with all applicable laws prohibiting discrimination on the basis of national origin and other factors. For positions at Palo Verde Nuclear Generating Stations (PVNGS) all openings will require applicants to be a U.S. person.

Pinnacle West Capital Corporation and its subsidiaries and affiliates ('Pinnacle West') maintain a continuing policy of nondiscrimination in employment. It is our policy to provide equal opportunity in all phases of the employment process and in compliance with applicable federal, state, and local laws and regulations. This policy of nondiscrimination shall include, but not be limited to, recruiting, hiring, promoting, compensating, reassigning, demoting, transferring, laying off, recalling, terminating employment, and training for all positions without regard to race, color, religion, disability, age, national origin, gender, gender identity, sexual orientation, marital status, protected veteran status, or any other classification or characteristic protected by law.

For more information on applicable equal employment regulations, please refer to EEO is the Law poster. Federal law requires all employers to verify the identity and employment eligibility of every person hired to work in the United States, refer to E-Verify poster. View the employee rights and responsibilities under the Family and Medical Leave Act (FMLA).

In compliance with the Drug Free Workplace Act of 1988, the Company is committed to a work environment that is free from the effects of alcohol and controlled substances, and free from the abuse or inappropriate use of prescribed and over-the-counter medications. The Company requires employees to be subject to drug and alcohol testing that is job-related and consistent with business necessity, regulatory requirements and applicable laws.

Hybrid Role:

Employees in hybrid roles will work both in their home offices and alongside their colleagues at an APS facility or other work location for meaningful in person engagement.

As of January 2025, hybrid-role employees will be asked to work about 40% of their time in person at an APS or other (non-home office) location.

- Employees in Hybrid roles are required to reside in Arizona (or NM for Four Corners-based employees). Role types are subject to change based on business need.

Job Segment: Nuclear, Energy