Operations System Damages Representative

Affiliation: MoveUP

Employment Status: Full-Time Temporary

Salary: $35.55 Hourly

Short-term Incentive Eligible: No

Workplace Flexibility: No

Temp Duration: 11 months

Posting End Date: Open until filled

As the province’s largest energy provider with more than 100 years of knowledge and experience, we proudly deliver renewable energy, natural gas, electricity and propane to 1.3 million customers.

We're actively seeking new talent to join our mission of delivering a stronger energy future in B.C. As one of BC's Top Employers with a diverse team of over 2,800 employees, we are committed to a safe and inclusive culture where each of us can connect, belong, and grow. Join us, and together, let's shape a brighter future for B.C.

Responsibilities

- Ensures all data and information that supports the creation of invoices (e.g. damage claim, ROW inspection, Engineering, etc.) are accurate and complete. Reconciles and validates the supporting information to allow the invoice approvals and generation to occur.

- Prepares timely billing to customers including review billing information for consistency, accuracy and appropriate approvals.

- Distributes invoices and appropriate supporting documentation. Prepare invoice break down statements when requested by internal or external customers.

- Prepares and updates claims interactions online; runs queries and reports, updates and maintains all related information. Processes records for hit and exposed lines; reviews for accuracy and compliance.

- Processes claim related work orders and notifications, maintaining data integrity.

- Works with Managers/Supervisors to resolve customer disputes, creates supporting documentation for billing arrangements; applies discounts where required; actions collections and/or write offs.

- Responds to internal and external customer inquiries, verbally or in written communications.

- Responsible for pursuing all claims up to the Civil Resolution Threshold.

- Provides assistance with pursuing recoveries from damages incurred on Fortis assets (mains, services, meters, etc.) for claims and adjusts claims against FortisBC including foreign utility damage, and general damages (structural, environmental, etc.) for minor claims.

- Collaborates with others to gather claim information; May communicate with claimants, employees, and others external agencies (i.e. insurance company).

- Provides assistance with the assessment and payment of claims involving FortisBC.

- Provides support to others in the investigation and gathering of information (e.g. for claims files, invoices, etc).

- Performs administrative duties such as scans documents in SAP, prepares and/or mails letters or emails, invoices, reminder notices, etc.

- Performs duties of a minor nature related to the above duties that do not affect the rating of the job.

Requirements

- Education: Completion of Certificate in a Legal Field from an accredited post-secondary institution.

- Experience: Minimum of two (2) years directly related, relevant work experience, typically gained through an Operation Support Representative 3 position, or an insurance and claims work environment.

- Customer service and strong verbal/non-verbal communication skills, including the ability to: respond to difficult or demanding internal/external customer situations with tact and diplomacy either over the phone, written, or in person; and take initiative to successfully resolve matters.

- Sound organizational skills including the ability to multi-task, prioritize and work under pressure during peak workload periods and to meet tight deadlines.

- Sound written communication skills including the ability to prepare and compose a variety of external and internal correspondence and process enquiries.

- Courteous, professional manner in dealing with internal and external contacts including positive interpersonal skills and the ability to work in and contribute to a positive team environment.

- Fast, accurate keyboarding skills (60 words per minute), including the ability to format various types of correspondence, reports, forms, charts, and electronic spreadsheets.

- Working knowledge of computer systems operations, environment and peripherals. Sound working knowledge of various applications software in use in the department (SAP & suite of MS Office products).

- Knowledge of field operations processes and procedures.

- Sound analytical and decision making skills.

- Ability to interpret data from a variety of sources.

What you need to know:

- This job is under review.

- This role is covered under the FortisBC/MoveUP Collective Agreement.

- Prior to the interview, Talent Acquisition will conduct a full employee general record review. This will include, but is not limited to: sick leave and attendance records, personnel file review and letters on file.

Our engaging workplace offers a wide range of challenging opportunities, while being safe, inclusive, and diverse. We offer a competitive salary and benefits package, while supporting life-long career development. We also encourage volunteerism and nourish the need to give back to your community.

To learn more about the recruitment process with FortisBC, please visit the You’re Applying. What now? page for additional information.

FortisBC acknowledges and respects Indigenous Peoples in Canada, on whose Traditional Territories we all live and work. FortisBC is committed to Reconciliation with Indigenous Peoples and is guided by our Statement of Indigenous Principles .