Office Manager

LocationEdmonton, AB
Job TypeFull-time

About This Job

The Krahn Group of Companies is a multi-disciplinary firm providing engineering and design services to support development projects of any size or scope. Established in 1984, we design vibrant, dynamic spaces throughout the communities we call home.


By being involved with projects from concept to construction, we aim to offer clients a well-rounded, cost-effective service that enhances their property’s long-term value.


We are currently seeking an Office Manager to join our team in Edmonton, Alberta.


Are you an organized, proactive, and people-oriented professional looking for a challenging and rewarding role? We are searching for an experienced Office Manager to oversee the daily operations of our Edmonton office and ensure a productive and harmonious work environment. This role is responsible for managing day-to-day administrative tasks, overseeing various office administration functions. coordinating project delivery, preparing proposals, and providing vital tracking summary reports on key metrics. This position will play a crucial role in assisting with presentations to staff and ensuring the smooth functioning of both the administrative and operational aspects of our Edmonton office.



Responsibilities

Oversee the day-to-day operations of the office, ensuring that all facilities are well-maintained and fully functional
Manage office supplies and inventory, ensuring timely procurement and cost-effectiveness
Coordinate with building management and external vendors to address maintenance and operational needs
Coordinate and manage the proposal development process from start to finish
Collaborate with cross-functional teams to gather information for proposals
Write, edit, and proofread proposal content to ensure accuracy and clarity
Develop and maintain a library of proposal templates, boilerplate content, and graphics
Ensure compliance with proposal requirements and deadlines
Coordinate with subject matter experts to gather technical information for proposals
Review and analyze RFPs (Request for Proposals) to determine proposal requirements
Provide administrative support to the leadership team, including scheduling meetings, managing calendars, and preparing reports
Handle incoming and outgoing correspondence, ensuring timely and accurate communication
Maintain and update company records, files, and databases
Support and enhance employee engagement by fostering a positive and collaborative work culture
Assist in organizing company events, meetings, and team-building activities for the Edmonton office
Facilitate onboarding for new hires and ensure they are set up for success with the necessary tools and resources
Coordinate with the finance department to handle invoices, payments, expense reports, and provide payroll support as needed


Qualifications

3-5 years of experience in office management, administration, or a similar role; preference will be given to those with backgrounds in construction/development, architectural/design, and/or engineering consultancy experience
Post-secondary degree or diploma in business administration, management, or a related field is preferred
Exceptional organizational skills, strong attention to detail, and the ability to multitask effectively
Excellent verbal and written communication skills with a professional demeanor
Proficiency in office software, including Microsoft Office Suite
Experience with project management software is a bonus
Ability to work proactively and responsibly under minimal supervision



Perks and Benefits


Competitive compensation and benefits
Opportunities for professional growth and development
A supportive and inclusive company culture
The chance to work with a dynamic and passionate team
Modern office facilities in a convenient location


If you have the ambition, expertise, and enthusiasm to thrive as our Office Manager, we’d love to hear from you. Join us in shaping the future of our organization and making a difference every day.

We look forward to welcoming you to our team!

Please note that due to the volume of applications, only those candidates selected for an interview will be contacted.

Candidates will only be contacted from an email associated with krahn.com or BambooHR.com.

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