Office Administrator

Job Overview

PM Sales, Inc. is a well-established supplier with over 35 years of service to customers across North America. We are seeking a dependable and detail-oriented Office Administrator to support daily business operations. This position plays an essential role in internal operations, financial processing, customer communication, and general office management.

Key ResponsibilitiesFinancial & Administrative Support

- Create, manage, and process invoices accurately (QuickBooks experience required)

- Record, track, and organize financial transactions

- Maintain customer account information and assist with billing questions

- Prepare and update spreadsheet-based reports (inventory, sales, purchasing, etc.)

- Assist with basic financial reporting and reconciliation tasks

Customer Service & Order Processing

- Answer and route incoming phone calls in a professional manner

- Take customer orders, confirm details, and accurately enter order information

- Communicate with customers regarding order status, shipping updates, and general inquiries

Data & Inventory Coordination

- Enter data into internal systems with accuracy and consistency

- Maintain and update inventory records

- Monitor stock levels and coordinate with warehouse/production teams as needed

- Assist with organizing incoming and outgoing shipments

General Office Support

- Assist with filing, document organization, and routine office duties

- Support management and team members with administrative tasks

- Help maintain a clean and organized office environment

Required Qualifications

- QuickBooks experience (required)

- Spreadsheet proficiency (Excel and/or Google Sheets required)

- Financial or bookkeeping experience (required)

- Strong data-entry skills with high accuracy and attention to detail

- Excellent written and verbal communication skills

- Strong organizational skills and ability to manage multiple tasks

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

- 401(k)

- 401(k) matching

- Health insurance

- Paid time off

Experience:

- QuickBooks: 2 years (Preferred)

Work Location: In person