Co-op Refinery Complex

Office Administrator

Regina, SK

full time

On-site

Oil and Gas

About This Job

The Co-op Refinery Complex (CRC) is hiring an Office Administrator on a Permanent basis on our Maintenance & Reliability team.

This position requires on-site work and is based in Regina, Saskatchewan.

We’re looking for a tech-savvy administrative professional who’s passionate about streamlining processes and driving efficiencies. If you excel at creating automated solutions and supporting teams behind the scenes, this is a great opportunity to make a lasting impact in one of our core operational areas.

What you’ll do:

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Lead the development and implementation of automated systems and tools to streamline administrative functions, collaborating with IT and internal departments.

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Evaluate and improve existing administrative processes to minimize manual tasks and reduce errors.

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Provide essential administrative support including scheduling, communication, coordination of training programs, booking, and organizing department meetings.

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Coordinate training logistics for in-scope and supervisory staff.

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Support maintenance supervisors with training documentation and compliance tracking.

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Manage a portfolio of process improvement initiatives aligned with departmental and organizational goals.

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Act as the subject matter expert (SME) for maintenance administration in corporate initiatives.

Who you’ll work with:

The Team: You’ll report to the Maintenance Superintendent and work closely with Trades Supervisors, Trades Managers, and cross-functional teams across Maintenance and Reliability. The team values collaboration, innovation, efficiency, and continuous improvement.

Why it matters:

We fuel Western Canada. Our Refinery strives to be a recognized leader in safety, reliability and sustainability within the petroleum-refining industry.

Who you are:

You are looking for a career in Administration and:

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Have 3–6 years of administrative experience, ideally in a maintenance or oil & gas environment.

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Hold certification or advanced training in Change Management or Project Management.

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Are experienced in leading process improvement initiatives that reduce administrative overhead.

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Have strong working knowledge of Microsoft Office, including advanced Excel features; familiarity with Power BI, PowerApps, and CMMS platforms (JD Edwards, Viziya) is an asset.

What we offer:

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Competitive salaries, short-term incentives, a comprehensive benefits package, and an employer-contributed pension plan.

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Encouragement to take advantage of learning opportunities to grow and develop as a Team Member.

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As a co-operative, we do business differently. We believe in working together to serve Western Canadians, delivering profits back to our communities and investing in sustainable growth. To learn more about who we are and what we offer, visit fcl.crs.

We are committed to providing reasonable accommodations throughout the recruitment process to ensure an enjoyable candidate experience. If you require an accommodation during the recruitment process, we invite you to submit your requests to us via fclhr@fcl.crs. All information received will be kept confidential.

If this opportunity speaks to you, we invite you to apply by August 1, 2025.

We thank all candidates for their interest, however only those selected to continue in the recruitment process will be contacted. FCLHP

As this position is considered a position of trust, you may be required to complete Criminal Record Check in accordance with CRC policies.

FCL embraces diversity and inclusion. We’re working to create a workforce that is as diverse as the communities we serve and an environment where every team member brings their whole self to work. We believe all candidates should feel at home with us and be given the opportunity to fully participate during the recruitment process.