Office Administrator & Document Controller

Location: Cobalt Refinery, Temiskaming Shores, Ontario

Reference No: 2025-033

Position Type: Full-time

Rate of Pay: Salary, Commensurate with experience and qualifications

ABOUT ELECTRA BATTERY MATERIALS

Electra is planning to build North America’s only fully integrated, localized and environmentally sustainable battery materials complex. Electra has recently signed a term sheet with the Ontario government for a $17.5 million loan which is part of a $100 million cobalt refinery investment, that includes a US$30 million brokered private placement. As part of the $100 million investment, Electra also received $20 million from the U.S. Department of Defense to advance its battery materials complex, and an LOI from the Canadian Federal government for $20 million. Together, these strategic financings provide critical support for the completion of Electra’s Battery Materials Park and long-term growth. Leveraging the company’s own mining assets and business partners, the Electra Battery Materials Park will host a cobalt sulfate plant with plans to build a nickel sulfate plant and a large-scale lithium-ion battery recycling facility. Electra’s focus will be to supply the North American Electric Vehicle market with battery materials to support the manufacturing of lithium-ion batteries within North America. Electra Battery Materials is an integral part of the North American battery supply chain, providing low-carbon, sustainable and traceable raw materials for the region’s fast growing electric vehicle industry.

RESPONSIBILITIES

Below is a list of primary duties and responsibilities for the Office Administrator and Document Controller position at the Cobalt Refinery:

- Manage day-to-day office operations to ensure an organized and efficient workplace;

- Support management with administrative tasks and project coordination;

- Aid the flow of engineering documents between internal teams, contractors, vendors, and clients;

- Monitor document transmittals, submittals, RFIs, and correspondence to ensure timely distribution;

- Review document numbers, revisions, and version control to ensure accuracy and consistency;

- Support coordination of document control activities with engineering, construction, procurement, and QA/QC teams;

- Assist with the preparation of weekly/monthly document status reports for project management;

- Assist in data migration, cleanup, and digital organization for project phases;

- Conduct quality checks for document formatting and completeness;

- Maintain internal files and implement improvements to filing systems;

- Accurately record and distribute meeting minutes in an organized manner as needed;

- Assist with the preparation of documentation and coordination of shipping and receiving;

- Assist Human Resources with general administrative tasks;

- Handle sensitive information in a confidential manner;

- Greet and assist visitors, direct visitors to appropriate personnel;

- Maintain polite and professional communication via phone, email and in person; and,

- Other duties as assigned by management.

QUALIFICATIONS

- Minimum 3 years of administrative, document control, or office support experience;

- Post-secondary education in Business Administration or related field is an asset;

- Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint);

- Must be local or willing to relocate to Temiskaming Shores, Ontario;

- Proven ability to work in a team environment demonstrating excellent communication skills;

- Ability to manage confidential information with discretion;

- Strong customer service and interpersonal skills;

- Strong analytical skills with attention to detail and accuracy;

- Experience working in a fast-paced office and deadline oriented;

- Superior organizational, problem solving and time management skills; and,

- Excellent written and oral communications.

WHY JOIN ELECTRA BATTERY MATERIALS?

Together, we will power a better path forward. Be a part of a fast-growing team, as we succeed in becoming North America’s first integrated battery materials park, providing battery grade materials for the electric vehicle revolution. Our success is contingent on the hard work and dedication of our people. Electra Battery Materials rewards team members through:

- Recognition and results-driven compensation

- Training and development opportunities

- Culture where innovation is rewarded

- Health and wellbeing

- Ongoing communication and two-way feedback

If you are a passionate, committed, and dynamic individual, please submit your resume in confidence. Please note that only qualified candidates selected for an interview will be contacted.

Electra Battery Materials is an equal opportunity employer. We are committed to providing an environment of mutual respect and we believe that diversity and inclusion among our team members is critical to our success. We are committed to creating an inclusive environment for all employees and decisions to hire or promote will be based on merit, competence, performance, and business requirements.

Job Type: Full-time

Expected hours: 40 per week

Benefits:

- Dental care

- Employee assistance program

- Extended health care

- Paid time off

- Vision care

Application question(s):

- Are you local or willing to relocate to Temiskaming Shores, Ontario?

Work Location: In person