Land Title Analyst

Land Administrator / Document Control Specialist (Energy & Infrastructure Development)

Contract or Full-Time

Position Overview

Quantica Infrastructure is seeking a highly organized and detail-oriented Land Administrator / Document Control Specialist to support land acquisition and project development activities across a portfolio of energy and infrastructure projects.

This role is critical to ensuring the accuracy, integrity, and lifecycle management of all land-related agreements and records, while enabling development teams to efficiently secure and maintain site control. In addition, this position will play a key role in implementing and managing land systems and data infrastructure to support a growing development pipeline.

Key Responsibilities

Land Documentation & Agreement Management

- Prepare, review, and populate lease option agreements, easements, and related land contracts

- Coordinate with internal teams and external legal counsel on Memoranda of Lease (MOLs) and other recordable instruments

- Assemble, distribute, and track execution packages, ensuring timely completion and accuracy

- Maintain strict version control and audit trails across all land agreements

Document Control & Data Management

- Maintain and continuously update the master land and lease database, ensuring data accuracy and completeness

- Track parcel ownership, acreage, agreement status, and key obligations across project portfolios

- Implement and enforce document management best practices, including naming conventions, storage protocols, and access controls

- Serve as the central point of control for all executed land documents and metadata

Land Systems Implementation & Management

- Lead or support implementation of land management systems (e.g., Pandell, Quorum, or similar platforms)

- Configure and maintain system fields, workflows, and reporting structures to align with development needs

- Migrate legacy data from spreadsheets and disparate sources into centralized systems, ensuring data integrity and consistency

- Develop and maintain standardized reporting dashboards (acreage secured, payment status, title status, etc.)

- Train internal users (landmen, development, accounting) on system usage and best practices

- Continuously improve system functionality and processes to support scalability and portfolio growth

Landowner & Payment Administration

- Collect and verify landowner documentation, including:

- - W-9s

- ACH/payment instructions

- Vesting deeds and ownership documentation

- Validate agreement terms (acreage, rates, payment triggers) prior to payment processing

- Coordinate closely with Accounting to ensure timely, accurate, and compliant payments

- Track option payments, renewals, and extension deadlines, ensuring no lapse in site control

Recording & Title Coordination

- Coordinate recording of documents with county recorders and applicable jurisdictions

- Track recording status and confirm receipt of recording numbers and proper indexing

- Order and manage title reports and runsheets, ensuring timely delivery to stakeholders

- Track and help drive resolution of title curative items in coordination with landmen and legal

Cross-Functional Support

- Partner closely with:

- - Land acquisition team (landmen)

- Legal counsel

- Development and project management teams

- Accounting and finance

- Support project diligence efforts by ensuring clean, organized, and audit-ready land records

- Identify and implement process improvements to enhance efficiency, visibility, and risk mitigation

Qualifications

Experience

- 5+ years of experience in land administration, real estate, title, paralegal, or document control roles

- Experience supporting energy, infrastructure, or oil & gas development projects strongly preferred

- Demonstrated experience implementing or managing land systems (e.g., Pandell, Quorum, or similar)

Technical Skills

- Strong proficiency in Microsoft Excel (data tracking, reconciliation, reporting)

- Experience with land management systems and document control platforms

- Working knowledge of:

- - Land records and title documentation

- Legal instruments (leases, easements, memoranda)

- County recording processes

Key Competencies

- Exceptional attention to detail and data accuracy

- Strong systems thinker with ability to design scalable workflows

- Ability to manage multiple projects and deadlines simultaneously

- Effective communicator across technical and non-technical teams

- Proactive, solutions-oriented mindset with strong ownership and accountability

Education

- Bachelor's degree in Business, Real Estate, Paralegal Studies, or related field preferred

Why Join Quantica Infrastructure

- Opportunity to support large-scale, high-impact energy and infrastructure projects

- Play a key role in building scalable land systems and processes from the ground up

- Collaborative, entrepreneurial environment with strong growth potential

- Competitive compensation and benefits