Human Resources Specialist / Payroll Clerk

GENERAL SUMMARY:

Provides administrative support to Human Resources, Production and Operations depts. Performing a variety of executive, accounting, human resource and clerical duties. Deals with team members at all levels within the organization.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each of principle duties and responsibilities satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

ESSENTIAL JOB FUNCTIONS:

- Answering calls in a professional manner, forwarding, screening, taking messages

- Arranges for travel accommodations, including flight arrangements.

- Assist with Payroll processing including time and attendance management.

- Prepare written correspondence for distribution.

- Create and prepare posters and announcements for distribution.

- Filing as necessary. E-Files and Hard Copy.

- All other duties as assigned.

- Must be organized, able to read, write and communicate effectively in English.

- Assist in the Recruiting and Onboarding process.

KNOWLEDGE, SKILLS AND ABILITIES

- Must have good attendance and be on time and be reliable.

- Knowledge of Payroll Processing systems. Paychex is preferred.

- Excellent verbal and written correspondence skills are crucial.

- Ability to compose well written correspondence.

- Ability to speak in front of a group and conduct meetings.

- Strong knowledge the Microsoft Office Suite and 0365.

- Strong Excel skills.

- High level of interpersonal skills to handle sensitive and confidential situations.

- Some analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work.

- Work requires continual attention to detail in composing, creating and proofing materials.

- Time management skills to prioritize and meet deadlines.

- Ability to multi-task.

- Must maintain a clean and well groomed, professional, upbeat, energetic appearance and attitude.

- Must maintain HIPAA compliance and Confidentiality

Note: Good attendance is an essential function of the position.

EDUCATION AND EXPERIENCE

High School Diploma or GED, and/or two years related experience and/or training, or equivalent combination of education and experience. Previous experience as an HR Specialist or Payroll Clerk is preferred.

LANGUAGE SKILLS:

English is required and multi lingual is a bonus.

PHYSICAL REQUIREMENT:

The physical demands here are representative of those that must be met by an Employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the Employee is regularly required to sit, stand, use hands to finger and handle controls as well as talk and hear. The Employee is frequently required to reach with hands and arms. The Employee must be able to walk and stoop and must be able to get around the manufacturing facility as well as the office. The Employee must regularly lift and or move up to 10 pounds, and occasionally lift up to 35 lbs. Specific vision abilities required by this job include close and distance vision, peripheral vision, depth perception, and the ability to adjust focus.

Note: The statements herein are intended to describe the general nature and level of the work being performed by employees assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.

ACKNOWLEDGEMENT:

The requirements listed are a general representation of the knowledge, skill and/or ability required of an employee to successfully perform the essential functions of this job. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required. My signature below acknowledges that I have read this job description and I am able to perform the essential functions and responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.