HR & Payroll Generalist

Position

HR & Payroll Generalist

Reports To

Director Finance & Shared Services

Summary

Oversee payroll functions and provide comprehensive HR administrative support. The ideal candidate will ensure accurate payroll processing, maintain employee records, and assist with various HR functions, including recruitment, onboarding, benefits administration, and compliance.

Job Responsibilities & Duties

HR Administration:

- Maintain accurate and up-to-date employee records in HRIS and employee files.

- Provide expert advice, training and guidance to the management team regarding Employment Standards, Alberta Human Rights, and Workers’ Compensation.

- Support recruitment processes including job postings, screening, interview coordination, and onboarding.

- Coordinate employee benefits administration (enrollment, changes, terminations).

- Maintain Job Descriptions.

- Administer and track leave of absences, WCB Claims, vacation, sick time, and other time-off policies.

- Support compliance with HR policies, labor laws, and internal procedures.

- Participate in audits and implement recommendations to improve payroll and HR efficiency.

- Assist with the performance review process, including setting up meetings, tracking progress, and providing guidance to managers.

- Help implement training and development programs to address skill gaps and foster professional growth.

- Prepare HR reports and presentations.

- Plan and Facilitate Job fairs and Industry days.

- Coordinate Apprenticeship Program.

- Additional duties may be assigned.

Payroll Administration:

- Process end-to-end payrolls for all employees on a bi-weekly basis.

- Ensure compliance with federal & provincial payroll laws and payroll best practices.

- Maintain and update payroll records by collecting, calculating, and entering data accuracy.

- Reconcile payroll discrepancies and respond to payroll-related inquiries from employees.

- Ensure remittances, benefits, RRSP contributions are filed & paid accurately and on time.

- Generate payroll reports for management, finance and departments.

- Reconcile payroll accounts.

- RSP Plan – adding & removing employees.

- Tax Reporting (T4s, T2200, WCB Annual Report).

- Additional duties may be assigned.

Employee Support:

- Provide guidance on timekeeping systems and resolve any issues.

- Support employee engagement initiatives and internal communications.

- Act as a point of contact for employee inquiries regarding HR policies & procedures, payroll & benefits.

- Support conflict resolution and mediate in cases of employee concerns, ensuring alignment with company policies and values.

- Additional duties may be assigned.

Qualifications/Skills

- Education: Certification such as CPHR (Professional in Human Resources) and/or CPP (Certified Payroll Professional) or bachelor’s degree in: Human Resources, Accounting, Business Administration, or related field.

- Experience: 5+ years of experience in HR & Payroll administration (or related roles).

- Technical Skills:

- Proficiency in payroll software (e.g., ADP, Criterion and/or other HRIS systems)

- Strong MS Office skills, especially Excel and Word.

- Knowledge:

- Solid understanding of labor laws, tax regulations, and payroll best practices.

- Familiarity with benefits administration, RRSP Administration and HR compliance.

Key Competencies:

- High attention to detail and accuracy.

- Strong organizational and time-management skills.

- Excellent communication and interpersonal abilities.

- Ability to handle sensitive and confidential information with integrity.

- Problem-solving and analytical thinking.