Payroll & HR Administrator

Overview GENERAL PURPOSE:

The Payroll Administrator / HR Generalist is a hybrid role responsible for managing end-to-end payroll processing while supporting a broad range of HR functions including employee relations, benefits administration, onboarding, compliance, and HRIS maintenance. This role ensures accurate and timely payroll, while helping build a positive, compliant, and efficient workplace.

ESSENTIAL DUTIES/RESPONSIBILITIES:

Payroll Administrator

- Ensure employee hours are entered promptly and accurately in the payroll system.

- Resolve issues employees or managers may have with hours worked, paid leave, and other timecard or leave issues.

- Provide managers with payroll reports.

- Ensure required approvals are completed for hours worked and bonuses paid.

- Work daily with HR assured all employee payroll issues are addressed.

- Prepare and run payroll reports for internal and external audits.

- Record and change employee information such as direct deposits, tax or benefit deductions, and 401k changes.

- Ensure New Hires and Termed employees are entered in Payroll system accurately.

- Provide calculations for external checks, run quick calculations and manual checks as required, report and record special payrolls such as bonus and cashless payrolls.

- Work and communicate with ADP as needed to ensure accuracy and create reports as needed.

- Process semi-monthly/bi-weekly payroll for hourly and salaried employees across multiple states or locations

- Ensure compliance with federal, state, and local payroll, wage, and hour laws

- Maintain payroll records and ensure accurate employee data in payroll and HR systems

- Manage off-cycle payments, garnishments, tax withholdings, and year-end reporting (e.g., W-2s)

- Coordinate with Finance on payroll journal entries and reconciliations

HR Administrator

- Assist employees with day-to-day questions (verbal and written) and respond to employee issues in a timely manner.

- Assist with employee lifecycle activities: onboarding, offboarding, promotions, terminations

- Assist New Hire Employees with paperwork and ensure all forms are completed.

- Complete background checks and e-verification on New Hires.

- Review and renew company policies and job descriptions.

- Maintain employee records and update HRIS and personnel files

- Prepare and submit EEO-1 and Affirmative Action Reports.

- Assist employees with open enrollment.

- Coordinate benefits enrollment, changes, and communications

- Run monthly benefit reports for reconciliation.

- Assist with recruiting.

- Prepare reports and aid with internal and external audits.

- Ensure compliance with labor laws and company policies (e.g., FMLA, EEO, ADA, etc.)

- Support HR Management with projects as needed.

MINIMUM QUALIFICATIONS/EDUCATION:

- 3+ years of experience in payroll and/or HR generalist roles

- Strong knowledge of payroll systems (e.g., ADP, Paychex, Paycom, or similar)

- Familiarity with HRIS platforms, MS Office.

- Detail-oriented with strong analytical, organizational, and communication skills

- Ability to handle confidential information with discretion.

- Written and Verbal communication skills are necessary.

Job Type: Full-time

Pay: $29.00 - $32.50 per hour

Expected hours: 40 per week

Benefits:

- 401(k)

- 401(k) matching

- Dental insurance

- Employee assistance program

- Health insurance

- Life insurance

- Paid time off

- Vision insurance

Work Location: In person