HR Field Administrative Assistant

BUILD Renewables is a nation-wide, engineering, procurement and construction (EPC) company with a dedicated focus on utility-scale solar and battery energy storage systems. The company was formed due to the increasing demand for renewables with the objective of assembling high-performing project teams. Our goal is to hire the best people and offer them career opportunities that are unique to the industry. Learn more at www.buildrenew.com

Position Summary:

The HR Field Administrative Assistant provides administrative and clerical support to field personnel and serves as a liaison between the corporate office and job sites. Responsibilities include coordinating shipments and office supplies, assisting with employee documentation, and supporting field supervision with operational tasks. Additional duties involve assisting with new employee onboarding and helping to ensure Corporate Human Resources has the correct employee documentation. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Travel and relocation to job sites are required.

Essential Functions

- Serve as liaison between site supervision, and field teams, and the corporate office.

- Ensure employee documents, orientation packets, training materials, and handbooks are available and up to date.

- Assist site supervision during the onboarding of new employees. This includes distributing onboarding forms, providing instructions on how to complete the documents, collecting the completed forms, and auditing the documentation before the employee is assigned to their work crew and has the site-specific safety orientation. Finally, compile all documentation and send it back to corporate.

- Perform general administrative duties, including organizing and maintaining filing systems and preparing documents.

- Coordinate meetings, organize calendars, and assist with travel arrangements as needed.

- Support the processing of invoices, expense reports, and procurement requests.

- Answer phone calls, manage mail, and coordinate FedEx/UPS shipments.

- Order and maintain office supplies for job site operations.

- Perform other duties as assigned to support field and corporate operations.

Qualifications

- High School Diploma or GED required.

- One year experience in administration or a combination of training and equivalent experience.

- Proficiency in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).

- Excellent organizational skills with the ability to prioritize and manage multiple tasks under pressure.

- Strong written and verbal communication skills.

- Detail-oriented with the ability to proofread documents effectively.

- Must have a valid driver’s license and be able to pass an MVR Check, Background Check, Physical, and Drug Test.

- Willingness to travel and relocate to job sites (100% travel required with no rotations).

Working Conditions

- General work environment – sitting for long periods, standing, walking, typing, carrying, pushing, bending.

- Work is conducted on the job site, and an office or cubicle is provided in a construction office trailer.

- Work is performed primarily indoors with varying environmental conditions such as fluorescent lighting and typical heating and air conditioning systems.

- Noise level is usually low to medium; it can be loud on the job site.

- Occasional lifting of up to 30 lbs.

- We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.

BUILD Renewables, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you need assistance or accommodation during the application process due to disability, please contact us at hr@buildrenew.com