Administrative Assistant, Operations #HRING

Administrative Assistant

A Great Opportunity in a Successful and Growing Company!

Holiday Bright Lights (HBL) has been supplying holiday lighting products for over a decade. As our company evolves each year, we still have our core beliefs of providing quality holiday lighting products – while we continue to innovate products for the future.

HBL is looking for an Administrative Assistant – Operationswho will play a key role in supporting a fast-paced office environment, ensuring smooth operations across departments. This individual must have a strong understanding of office procedures and demonstrate exceptional communication, problem-solving, and multitasking abilities.

Responsibilities:

- Create, load, and maintain item codes across systems

- Enter and upload item data and specifications into various platforms

- Process, track, and review customer orders

- Verify invoices and shipping receipts from factories

- Create and maintain detailed Excel spreadsheets and reports

- Respond to client inquiries regarding accounts or sales products

- Provide support with project management and problem resolution

- Collaborate with teams including marketing, R&D, warehouse, and customer service

- Manage and maintain both internal and external client relations

- Prepare and update key operational documents and reports

- Support special projects and handle additional duties as needed

Skills:

- Strong Knowledge of Microsoft Excel, Word, and Outlook

- Excellent interpersonal and teamwork skills

- Meticulous attention to detail

- 10-key and accurate data entry proficiency

- Basic understanding of accounting principles

- Strong organizational, critical thinking, and problem-solving skills

- Ability to manage multiple tasks and priorities efficiently

- Self-motivated with the ability to work independently

- Willingness to support different departments and wear multiple hats

- Able to travel occasionally as needed

- A proactive mindset with a willingness to contribute ideas to improve processes

- Interest/experience in lighting a plus

Job Type: Full-time

Pay: $22.00 - $23.00 per hour

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Health savings account

- Life insurance

- Tuition reimbursement

- Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person