Administrative Assistant

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. This role requires excellent communication skills, proficiency in various software applications, and the ability to manage multiple tasks simultaneously. The Administrative Assistant will serve as a point of contact for our customers and vendors as well as our employees, ensuring a professional and welcoming environment.

Responsibilities

- Submitting Customer Invoices

- May be asked to run certain errands for the office.

- Data Entry into our Maintenance Pro Software

- Purchase maintenance and safety supplies

- Manage front desk operations, including greeting visitors and handling inquiries.

- Answer and direct calls using a multi-line phone system with professionalism and courtesy.

- Maintain organized filing systems for both physical and digital documents.

- Qualifications

- Proven experience as an Administrative Assistant or in a similar role within an office environment.

- Strong computer skills with proficiency in Microsoft Office Suite (Word, Excel) and Google Workspace.

- Excellent organizational skills with the ability to prioritize tasks effectively.

- Bilingual candidates are encouraged to apply to enhance communication with diverse employees.

- Strong customer service orientation with effective phone etiquette.

- Ability to work independently as well as part of a team.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Work Location: In person