Financial Specialist

Position Description

- Processes supplier and contractor invoices for timely payment and prepares reimbursement invoices, ensuring compliance with corporate procedures. Resolves issues within payment terms to uphold Santee Cooper’s strong credit rating.

- Provides exceptional customer service to both external vendors and internal customers with professionalism and courtesy.

- Utilizes established guidelines to perform job functions independently, maintaining accurate and precise spreadsheets and documentation.

- Supports departmental management, supervisors, construction maintenance planners, linemen, and operational personnel in Transmission Operations with minimal supervision.

Essential Job Tasks:

- Independently prepares purchase requisitions, blanket orders, LPOs, material orders, and receiving reports in the Oracle system, ensuring a timely delivery. Manages the return of damaged or incorrect items to vendors and communicates effectively to secure credits or replacements. Handles purchasing card transactions for Transmission Operations and ensures clear, accurate, and timely communication with stakeholders. Investigates and resolves disputes related to invoices, purchase orders, and receipts with professionalism and expertise. Follows up on vendor credits and addresses any issues, negotiating solutions between internal departments (Procurement, Accounts Payable, Treasury, etc.) and external suppliers.

- Assists in budget preparation by accessing and printing iReports to support justifications, workloads, and manpower planning. Monitors monthly budget projections, ensuring they are met and aligned with organizational goals.

- Follow established procedures in the Oracle system to create orders and process returns, ensuring adequate stock of materials. Manage the coordination, ordering, receiving, and documentation of tools and equipment. Oversee the repair process for broken tools and equipment, ensuring timely restoration. Recognize how these essential tasks support the team's overall efficiency and effectiveness.

- Provides administrative support to the Director, Managers, Supervisors, and Transmission Operations personnel. Facilitates clear and consistent communication among leadership, employees, customers, vendors, and other departments within Santee Cooper. Coordinates and schedules meetings and luncheons efficiently.

- Identifies and resolves common office issues to maintain an efficient and productive work environment. Oversees office equipment, supplies, records management, and communication systems. Performs minor troubleshooting on office equipment and coordinates repairs with IT or vendors as needed.

- Manages the Fire Retardant Clothing program by overseeing clothing deliveries, tracking missing items, and resolving uniform issues with supervisors and employees. Works directly with the vendor's General Manager and Accounts Receivable to safeguard Santee Cooper's interests. Reviews, approves, and analyzes invoices for discrepancies to ensure accuracy.

- Acts as the Maintenance Floor Coordinator, managing all Facilities Management Maintenance Requests, and serves as the Emergency Floor Coordinator to ensure preparedness and response.

Position Requirements

- Will consider Financial Specialist A, B or C

Financial Specialist A

- High school diploma/GED + 5 years directly related experience required.

Compensation Information:

$23.85 - $29.80 (min.-mid.)

Financial Specialist B

- High school diploma/GED + 2 years directly related experience required.

Compensation Information:

$21.55 - $26.90 (min.-mid.)

Financial Specialist C

- High school diploma/GED required.

Compensation Information:

$15.80 - $19.70 (min.-mid.)

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.