Executive Assistant - Legal Operations

EXECUTIVE ASSISTANT - LEGAL OPERATIONS

COMPANY PROFILE

EQUS was founded on the co-operative spirit. Our core values of Quality, Accountability, Community and Knowledge define the attitude our teams bring to work every day. Together, we connect rural Alberta and enrich the lives of our members.

JOB PURPOSE

The Executive Assistant - Legal Operations plays a key role in supporting the effectiveness and efficiency of the Legal and Corporate Affairs Group. Reporting to the Vice President, Legal and Corporate Affairs, General Counsel, and working closely with the (Senior) Legal Counsel, this role is responsible for overseeing the department’s systems and processes relating to matter management, records management, financial security monitoring, and compliance reporting.

DUTIES

· Administer legal matter and document management systems

· Maintain legal records and ensure compliance with policies

· Monitor retailer financial security and prudential documentation

· Manage compliance systems and reporting

· Coordinate legal intake and document review

· Support legal process improvements and reporting

· Prepare standard legal documents and assist with special projects

JOB REQUIREMENTS AND QUALIFICATIONS

· Strong organizational, time management, and attention to detail

· High discretion and professionalism

· Advanced proficiency in Microsoft Office 365; Adobe Acrobat Pro DC

· Experience with document management systems and contract administration is an asset

EDUCATION AND EXPERIENCE

· Legal Assistant diploma or college certificate in office administration or Information & Communications Technologies or equivalent.

· Three to five years’ experience as a legal assistant in a corporate legal department or business-focused private practice environment preferred.

· An administrative assistant with equivalent experience acquired in a professional services or contracts administration environment will be considered.

REVIEW AND APPROVAL OF WORK

This position reports to the Vice President, Legal and Corporate Affairs, General Counsel

COMPENSATION

EQUS strives to attract and retain highly skilled talent and expertise vital to our organization’s success. We offer competitive wages, a comprehensive benefits package, and excellent opportunities for development and growth.

Power up your career by joining the EQUS team!

Submit your application to HR@EQUS.CA

EQUS would like to thank you in advance for your resume. It will be kept on file for six months from the date it is submitted. EQUS REA LTD. (EQUS) collects only that personal information about job applicants that is needed to determine suitability for employment. The information will be used only for the purpose of evaluating that suitability. EQUS will not distribute your information to anyone else. After six months your application, and any personal information collected about you during the verification process, will be destroyed.

Job Type: Full-time

Work Location: In person