Executive Assistant

Joining Suncor means you will work for one of the best companies in Canada, providing tremendous future potential where talented people thrive and lead. As our business evolves, so do our employment opportunities. Our work culture includes a dynamic mix of professionals, with a diversity of skills and expertise.

Are you an experienced Executive Assistant seeking a new opportunity? Do you have great energy, perform well in stressful situations, and keep a positive attitude at work? If your answers is yes to both of these questions, we have an exciting position waiting for you!

In this role, you'll be supporting two senior leaders, within the Finance & Business Services group, the Vice President of Finance - Tax & Treasury and the General Manager of Internal Audit & Enterprise Risk. In this role, you'll be responsible for offering administrative, coordination, organizational, and information management support.

Minimum Requirements:

- 5 years of senior administrative or executive assistant experience, with familiarity handling schedules, large amounts of information and multiple, competing priorities in a fast-paced environment

- A High School Diploma or General Education Diploma (GED)

- Business Administration Certification or relevant higher-level education

- High proficiency in Microsoft Office; with emphasis on Teams, Excel, Outlook, Word and PowerPoint

- A high regard for collaboration, internal and external relationship building and strong communication skills, to work cross-functionally to carry out accountabilities, recommend solutions and implement continuous improvement opportunities

- Proactive and excellent time management skills, with the ability to retrieve information and make decisions quickly

- Ability to carefully handle sensitive matters or other information in a confidential nature; manage conflict and anticipate challenges

- A good understanding of administrative policies and procedures and general business operations

- Flexibility, given the dynamic nature of our work environment

- Excellent communication skills – both written and verbal

- Bilingualism an asset – English and French

Responsibilities:

- Oversee outlook calendars including oversight of travel and logistical support including compilation and submission of expense reports

- Full coordination of Microsoft Teams Channels, meetings, off-sites, town halls and other events as required (room booking, technical set-up, catering, confirming participants, pre-reads, etc.)

- Coordinate the preparation of agendas for leadership meetings, timely review, production and distribution of supporting documents/presentation materials and complete accurate record of proceedings and meeting minutes

- All tax invoice processing, tracking in excel, and posting monthly accruals. Experience with SAP and Fieldglass or other invoicing systems is required

- Complete invoice processing, track in Excel, and handle monthly accruals; support Customs Canada Border Services and Broker payables, using RBC Express and Itamlink, working closely with our Customs Specialist Tax Advisor

- Providing back-up bank platform user administration. Willingness to learn unfamiliar banking systems (RBC online banking for cash settlement)

- Support other emerging priorities identified by the Vice President of Finance - Tax & Treasury and the General Manager of Internal Audit & Enterprise Risk

Location and other Key Details:

- You will work out of our Calgary head office, located in the Suncor Energy Centre at 150 – 6th Ave S.W.

- This role is office based, hours of work are a regular 40-hour work week, Monday to Friday, with the potential for extended work hours based on business needs

- Our business professional roles follow internal compensation guidelines and the pay band will generally be based years of experience and scope of work

Why Suncor?

Suncor's operations include oil sands development, production and upgrading; offshore oil and gas; petroleum refining in Canada and the U.S.; and the company's Petro-Canada retail and wholesale distribution networks (including Canada's Electric Highway™, a coast-to-coast network of fast-charging electric vehicle stations).

With a strong strategy for growth and our long-standing approach to sustainability, operational excellence, capital discipline and technology and innovation, Suncor offers a solid foundation for you to continue building your career. We offer rewarding opportunities for you to learn, contribute and grow in a variety of career-building positions – all of which means tremendous potential for your future. We are focused on deepening our commitment to inclusion and diversity and creating a respectful workplace.

We are an equal opportunity employer and encourage applications from all qualified individuals. We are committed to providing a diverse and inclusive work environment where every employee feels valued and respected. We have numerous employee inclusion networks to help foster an inclusive and respectful culture and drive positive change within Suncor. Current networks include both workplace inclusion networks (focusing on inclusion and respect for all), and identity-focused networks (focusing on building community and a sense of belonging and allyship). Through the Journey of Reconciliation, we are progressing the way we think and act to build greater mutual trust and respect with the Indigenous Peoples in Canada. Please note we will consider accessibility accommodations to applicants upon request.