Executive Assistant

Whibco, Inc. seeks a qualified Executive Assistant for our corporate office in Cumberland County, New Jersey. The Executive Assistant position reports to the Director of Administration & EHS and is responsible for providing administrative, clerical and support services to the officers, directors, and management staff.

Whibco, Inc. was founded in 1841 and is America’s first producer of sand for use in the metal casting industry. The company is privately-owned and operated and is a regional leader in the industrial sand and construction materials industry. Whibco’s headquarters and mining operations are located in beautiful Southern New Jersey; providing a reasonable cost of living, yet in close proximity to urban centers, the beach and recreational opportunities.

Overall Responsibilities:

· Manage and organize schedules, appointments, and meetings

· Prepare and edit correspondence, reports, and presentations

· Maintain filing and record-retention systems, both electronic and physical

· Order office supplies and manage inventory

· Coordinate internal and external events and meetings

· Provide administrative support to the Human Resources function

· Manage incoming calls and other communications

· Perform data entry and assist in accounting functions as needed

· Request and maintain Certificates of Insurance from vendors, haulers, and other entities

· Ensure confidentiality and security of sensitive information

· Serve as notary for business

· Overtime as required

Qualifications:

· High School diploma or equivalent required

· Paralegal, legal secretary, or similar training or experience required

· Administrative or executive assistant training or experience required

· Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to work with QuickBooks

· Human Resources training or experience preferred. Willingness to obtain after employment the PHR, SHRM-CP or similar designation

· Notary Public certification qualified and required upon hiring

· Excellent written and verbal communication skills

· Strong organizational and time-management abilities

· Attention to detail and problem-solving skills

· Ability to work independently and as part of a team

Job Type: Full-time

Pay: $24.00 - $26.00 per hour

Expected hours: No less than 40 per week

Benefits:

- 401(k) matching

- Dental insurance

- Flexible schedule

- Health insurance

- Life insurance

- Paid time off

- Tuition reimbursement

- Vision insurance

Education:

- High school or equivalent (Required)

Experience:

- Paralegal/Legal Secretary: 2 years (Required)

- Executive Assistant: 2 years (Required)

License/Certification:

- Certified Notary Public (Required)

Ability to Commute:

- Bridgeton, NJ 08302 (Required)

Work Location: In person