Executive Administrative Assistant

Job Summary

As a Direct to Owner, Executive Administrative Assistant, you will be the backbone of our executive team, providing essential support that keeps our operations running smoothly. Your organizational prowess and proactive approach will empower executives to focus on strategic initiatives while you handle the details. From managing calendars to coordinating projects and events, your contributions will be vital in enhancing productivity and fostering a collaborative environment.

What you’ll do

- Manage executive calendars, scheduling meetings and appointments with precision

- Coordinate and plan events, ensuring every detail is executed flawlessly

- Handle bookkeeping tasks using QuickBooks, maintaining accurate financial records

- Provide top-notch administrative support, including typing, proofreading, and transcription

- Oversee office duties, from filing to data entry and clerical tasks

- Serve as a personal assistant, handling correspondence and phone etiquette with professionalism

- Utilize Microsoft Office and Google Workspace tools for document creation and communication

- Maintain front desk operations, greeting visitors and managing phone calls

Basic qualifications

- Proven experience in an administrative role with strong organizational skills

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace

- Excellent typing speed with attention to detail for proofreading and transcription tasks

- Have excellent Time Management skills

- Have a clear understanding and ability in Schedule Keeping

- Responsible for payroll tracking and certifying prevailing wage payrolls for required projects

Preferred qualifications

- Experience with project coordination and event planning

- Familiarity with DocuSign for document management and electronic signatures

- Strong customer service skills with a friendly demeanor

- Have a Notary Certificate or be open to obtaining one

Why you’ll love it here

We are dedicated to creating a vibrant workplace where every team member can thrive. Our supportive culture encourages growth both personally and professionally. Join us to be part of a dynamic team that values your contributions!

Our benefits include:

- Comprehensive health coverage options

- Opportunities for professional development and training

- A collaborative work environment that fosters innovation

- Supportive resources for your well-being

Join us as we strive to make a difference together! Your role as an Executive Administrative Assistant will not only enhance our team's efficiency but also contribute significantly to our overall success.

Job Type: Full-time

Pay: $60,000.00 per year

Location:

- Athens, GA 30606 (Preferred)

Ability to Commute:

- Athens, GA 30606 (Required)

Ability to Relocate:

- Athens, GA 30606: Relocate before starting work (Required)

Work Location: In person