Executive Assistant

The Executive Assistant to the CEO & COO operates as a strategic force multiplier — protecting executive time, optimizing communication flow, and bringing structure, clarity, and velocity to the leadership team.

We are seeking someone exceptionally organized, AI-savvy, and operationally sharp. Someone who thrives on creating order, anticipates needs before they’re spoken, and takes pride in running a disciplined, high-trust executive office.

This role requires executive presence, discretion, and a calm, confident personality. You will be exposed to sensitive business strategy, financial discussions, acquisitions, personnel matters, and long-range planning. Absolute confidentiality is non-negotiable.

If you love systems, efficiency, technology, and being ten steps ahead — this role was built for you.

What You’ll Own

Executive Calendar Architecture & Time Protection

- Architect and manage the CEO and COO’s calendars end-to-end with full authority to prioritize, restructure, and protect executive time

- Evaluate meeting requests for strategic value and alignment with company priorities

- Build focus blocks, decision windows, travel buffers, and recovery time intentionally

- Eliminate low-value meetings and optimize for productivity and clarity

This role is about designing time — not just scheduling it.

Inbox & Communication Optimization

- Own daily management of CEO and COO inboxes with a “net-zero” standard

- Filter noise, flag critical items, and convert emails into structured task lists

- Draft responses in executive voice with clarity and precision

- Create daily priority summaries that align with business objectives

- Implement AI tools and automation where appropriate to streamline workflows

You will transform inboxes from reactive spaces into strategic command centers.

AI & Technology Fluency

- Leverage AI tools to summarize, draft, organize, and optimize workflows

- Improve meeting prep, document management, and task tracking through automation

- Identify technology opportunities that increase executive efficiency

- Partner with IT to ensure all executive devices, systems, and meeting technology operate flawlessly

We are looking for someone who embraces emerging technology and uses it intelligently — not someone intimidated by it.

EOS & Leadership Team Execution

- Coordinate and attend EOS Level 10 meetings

- Manage Strety updates, capture to-dos, and maintain Rocks and Weekly Headlines

- Prepare pre-reads, agendas, and materials

- Track accountability and ensure follow-through across leadership

Travel & Executive Logistics

- Manage complex domestic and international travel planning

- Maintain curated venue and partner relationships

- Anticipate needs before travel begins and remove friction from executive schedules

Strategic & Confidential Support

- Prepare NDAs and manage DocuSign workflows

- Support strategic initiatives, including technology and AI-related projects

- Handle sensitive personnel, financial, and strategic matters with the highest level of discretion

- Serve as a trusted sounding board and gatekeeper

This role operates at the highest level of confidentiality and trust within the organization.

The Ideal Candidate

- 5+ years supporting senior executives (CEO/COO level strongly preferred)

- Exceptionally proactive — you anticipate, not react

- Highly organized with elite calendar and email management skills

- AI-fluent and comfortable integrating new technologies into workflows

- Strong executive presence with a calm, positive, solutions-oriented personality

- Emotionally intelligent and confident in managing up

- Operates with urgency, discretion, and sound judgment

- Experience in an EOS-driven organization preferred

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.