Executive Administrative Assistant

Executive Administrative Assistant– 1-year contract

Houston, TX

Overview:

We are seeking a dependable and detail-oriented Executive Administrative Assistant to provide high-level support to mid-level leadership, including Directors and Vice Presidents. In this role, you will manage a variety of administrative tasks that require strong organizational skills, the ability to multitask effectively, and proficiency in Microsoft Office tools. The ideal candidate is a proactive communicator, eager to learn, and thrives in a dynamic, fast-paced environment.

Your Day-to-Day:

- Provide administrative support to mid-level management (Directors, VPs)

- Manage calendars, schedule meetings, and coordinate logistics

- Prepare and edit documents using Microsoft Word, Excel, and PowerPoint

- Track and organize multiple ongoing projects and deadlines

- Maintain organized digital and physical filing systems

- Communicate professionally via email, phone, and in-person

- Assist with expense reports and purchasing card (Pcard) reconciliation

- Support onboarding and training activities for new team members

- Handle confidential information with discretion

- Participate in team meetings and take meeting notes as needed

- Learn and navigate ERP systems (e.g., PeopleSoft, Concur, Oracle)

- Provide backup support to other administrative staff when needed

- Ensure office supplies and resources are stocked and available

- Be present in the office 5 days/week during training; transition to hybrid schedule when appropriate

Who You Are:

As a successful candidate, you will bring the following to the team:

- An Associate or Bachelor’s degree (any major; Business preferred)

- Experience handling Purchasing Cards (Pcards), ideally with Bank of America or similar

- Familiarity with ERP systems and expense reporting tools, such as:

- PeopleSoft

- Coupa Expense

- Concur

- Oracle

- A strong sense of ownership and accountability

- A willingness to learn and adapt to new tools and processes

Why WECTEC Staffing Services?

WECTEC Staffing Services provides customer-focused solutions with offers ranging from high-volume and low-cost to specialized niche solutions, never compromising on delivering best-in-class customer service to both our clients and our employees each day.

WECTEC Staffing Services offers competitive pay to all our employees. Additionally, most positions qualify for benefits including the following:

- Competitive Pay

- Comprehensive Health and Income Protection Benefits

- 401(k) Savings Plan

- Paid Vacations for Qualifying Positions

Equal Opportunity Employer including Veterans and Individuals with Disabilities

WECTEC Staffing Services continues to successfully place professional and technical resources into key roles globally. You can learn more by visiting www.wectecstaffing.com

You can submit your completed application, and also explore other available options, using the following link: careers.westinghousenuclear.com

Get connected with WECTEC Staffing Services on social media:

LinkedIn

We are committed to transparency and equity in all of our people practices. The base salary range for this position, which is dependent upon experience, qualifications and skills, is estimated to be $25-35/hr.