Executive Administrative Assistant

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to provide comprehensive administrative support to our management team. The ideal candidate will possess excellent communication skills, strong problem-solving abilities, and the ability to handle confidential information with discretion.

Duties include but are not limited to:

Answer and respond to phone calls and direct inquiries to the appropriate person or department

Perform general office tasks such as filing and organizing documents digitally and/or physically

Support the executive team with special projects assigned

Assist with bookkeeping tasks (invoices, expenses, data entry)

Coordinate and prepare materials for meetings, presentations, and conferences

Assist with other administrative duties and projects as needed including errands

Receive, handle and secure confidential documents with utmost discretion and professionalism

Reconcile credit card statements

Participate in cross-training with the Accounting Specialist to provide extra coverage for the office

Job Requirements/Skills/Abilities:

· Proven experience as an Executive Administrative Assistant or similar role

· Strong computer literacy including advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook Calendar

· Excellent organizational skills with the ability to prioritize tasks and meet deadlines

· Exceptional attention to detail and accuracy in all work

· Strong written and verbal communication skills

· Ability to handle sensitive information with confidentiality and professionalism

Job Type: Full-time

Pay: From $24.00 per hour

Expected hours: 40 per week

Benefits:

- Dental insurance

- Health insurance

- Life insurance

- Paid time off

- Retirement plan

- Vision insurance

Experience:

- Microsoft Office: 2 years (Preferred)

- QuickBooks: 2 years (Preferred)

Work Location: In person